What’s inside this 5 W’s Kick-off Meeting Template:
Why: Provide the business sponsor’s view of the desired outcomes to be produced for the business after successfully completing the project.
How much: Define the standards that the project will be judged at delivery to decide whether or not it has been successful in the eyes of the stakeholders.
What: Provide the boundaries of the project including what will and will not be part of the delivery effort.
- Dependencies and constraints
- Risks and issues
- Communication plan
Who: Identify the individuals or groups that are likely to affect or be affected by the project, and understand them according to their impact.
When: Identify milestones, activities, and deliverables necessary to build the business case.
How: Identify any stage gates that are important and what those gates mean as a team.
Where: Understand where the main project activities will be located, and if you have remote project team members they will need to understand what mechanism will be used to connect.