Creating a new team structure is a significant change within any business. Making those changes requires good communication with your team to ensure everyone understands their roles and obligations within the process. A new team structure template for a meeting like this can be helpful to your organization.
What Is a New Team Structure Meeting?
A new team structure meeting allows you to bring up key agenda topics that are related to your new team. You can use the meeting to introduce a new team member or to reconfigure the team in total. Staff meetings like this are very important to keep the lines of communication open and flowing. You want to be sure this meeting is managed well to ensure that, anytime there is a significant change to your team, everyone understands what is occurring and how that change impacts them.
What Is the Purpose of a New Team Structure Meeting?
A new team structure meeting is an opportunity for you to discuss your company’s new organizational structure. In this type of meeting, your goal is typically to explain the new changes. That includes why the changes occurred, what this means for each individual department within the organization, and how the changes will be rolled out.
This type of meeting is not common. It should happen whenever there is a significant change in the organization of the company, though. Be sure to outline the specifics of the meeting, including why the meeting is important and what each person’s goals are, once you leave the meeting.
You should have all impacted senior management and department leads in this type of new team structure. If the new structure for the meeting is meant for a smaller group of people, including all members of the team impacted by the change.
How to Use a New Team Structure Meeting Template
A sales team structure template like this (or for other departments) can provide a simple way to easily organize your weekly meeting, remote meeting, or other staff meetings for new structures. You can use it to write down the talking points that you need to make during the meeting. You can also use it to gather meeting notes and meeting minutes that you can refer back to later.
The goal of a team meeting agenda template like this is to provide an effective way to gather information and stay organized in real time while still ensuring that all action items are completely taken into consideration. If an agenda item is on the list before the meeting, it is talked about during the meeting. Then, in real time, you can jot down any notes to use later. This makes it possible to meet the meeting objective front of mind so that you are not using the wrong amount of time or not staying on target.
Take a minute to check out the new team structure meeting template below. Use it as a way for you to organize your thoughts going into the meeting and jot down notes as the meeting moves forward.
What’s inside New Team Structure Meeting Template:
In this area, focus on explaining what is happening. Jot down notes to talk about, such as why the team may be moving to a new structure and why this will be a good decision for the company. Use this component of the new structure team meeting to provide insight and background as the parties need to ensure they understand what to expect as well as why.
Explaining why this is happening can be very helpful. It enables individuals to see that there was careful thought put into this process and that, as much as possible, it is the best move for the company. Provide any details you wish to talk about here. Then, leave some space to fill in any questions your team has during the meeting.
Now, discuss the new team structure in detail. You will want to ensure that each person in the meeting understands what is happening to them and to anyone that they are responsible for, as well as the impact this will have on the work they do, where they work, how they work, and even who they work with during the day. Be sure to communicate any details about what is happening here.
Outline, too, any questions that the team has during this process. What are their concerns?
Continue into this section of the template to write down any concerns the employees have. You may not be able to answer all questions. That is why you need to use this section to document any non-answered questions so that you can work on finding answers, if available.
This is also a good time to field any concerns, such as any situations where a team member may be opposed to the new structure. Determine how this will be addressed moving ahead.
At the end of the meeting, you should have ensured each person is fully ready for the move. This template can serve as a record of what was discussed and action steps for moving forward.