15 Best AI Productivity Tools in 2025

Using productivity tools is one of the best ways teams can level up their time management skills, communicate with each other, The workday has changed dramatically with the rise of AI productivity tools that promise to boost efficiency, eliminate repetitive tasks, and streamline workflows. 

AI productivity tools are software solutions that use artificial intelligence to automate tasks, reduce manual work, and boost team efficiency. From AI assistants to AI-powered tools that automate writing, meeting notes, design, and more, these tools can help you work smarter. But with so many AI tools now on the market, it’s tough to tell which are truly worth it — and which just add noise.

We’ve scoured reviews, tested tools firsthand, and built this definitive list of the best AI productivity tools for 2025. Whether you’re looking for an AI writing assistant, project management platform, or a tool to handle data analysis, these solutions bring real value to your team. From meeting notes to social content, from AI image generation to organizing your to-do list, these AI apps to boost productivity are built to make work smoother and faster.

Want to hear more about productivity software with AI? Listen to Fellow’s podcast, This New Way, for AI insights that matter. 

Top 15 best AI productivity tools to try

Without further ado, let’s get into the list.

1. Best AI productivity tool for meetings: Fellow

Meetings are a crucial and frequent part of work, yet all too often they become productivity black holes. But Fellow solves that.

Fellow is an AI assistant for meetings that can autojoin calls in Zoom, Microsoft Teams, or Google Meet to record, transcribe, and summarize your internal and external work meetings. That means instead of scrambling to take notes, you can fully focus on the meeting at hand. Fellow’s AI features also automatically detect and assign action items and note decisions, keeping everyone aligned on next steps.

One of the main reasons meetings become unproductive is a lack of planning and organization. For even more productivity enhancement, Fellow also creates a collaborative agenda for every meeting in your calendar. That means attendees can build an agenda ahead of time so everyone arrives with a clear understanding of the meeting’s purpose and goals.

Lastly, for those teams that are always in back to back meetings such as Sales, Customer Success, and Product Management, one productivity killer can be having to input data from customer meetings into Project Management and CRM tools. Fellow solves this by integrating more than 50 other apps, from project management, to CRMs, to communication tools so your tech stack remains in harmony. A product manager at a SaaS company could use Fellow to automatically summarize sprint planning meetings, for example.

For an all-in-one AI meeting assistant, Fellow is a clear winner.

Best for:

Remote and hybrid teams who want more efficient, organized meetings.

Key features:

• Record, summarize, and transcribe meetings
• Automated AI action items and task assignment
• 50+ integrations including Slack, HubSpot, Notion, Linear, and more
• Can create transcriptions in 90+ languages
• Central recap library that can be shared across teams
• Collaborative meeting agendas
• Pre-meeting briefs and post-meeting recaps
• Ask Fellow AI chatbot
• Create and share video clips
• Upload audio and video files for transcription and summarization
• Pause/resume recording at any time
• Redaction capabilities
• Enterprise-grade privacy and security

Pricing:

A free version is available and paid plans start at $7 per user per month. See Fellow’s full pricing here.

Reviews:

4.7/5 on G2 with more than 2,000 reviews.

“Fellow has significantly increased my organization and productivity around meetings. It allows me to go into each day incredibly prepared – allowing me to be more present and thoughtful during the time I am spending in sessions. And when I can’t make a meeting – the recording and transcriptions Fellow’s AI generates is better than any other platform I have used.”

2. The best AI automation app: Zapier

Zapier functions like an AI-powered assistant, helping you eliminate manual workflows across apps. It’s especially valuable for teams managing more complex projects or needing seamless integrations with search engines, Google Sheets, or other platforms. You can hear an example in our podcast, This New Way, about how to build an email workflow with Zapier.

Best for:
Operations and enablement teams looking to reduce manual work.

Key features:

• AI-powered automation builder
• Connects with 6,000+ apps
• Multi-step workflows (Zaps)
• AI chatbot for building automations

Pricing:

There is a free version available and paid plans start at $19.99 per month.

Reviews:

4.5/5 on G2 with more than 1,300 reviews.

“Every time we needed to move something from one place to another, it was a mess, until Zapier came along. We managed to create “Zaps” (automations) that make applications talk to each other without writing a single line of code. Now every time we receive an email with an attachment, Zapier automatically saves it and notifies us. It’s like having a personal assistant do the work for you!”

3. The best marketing copy AI assistant: Jasper

Jasper is one of the most well-known AI writing assistants, built to help teams scale content creation while staying on brand. Its AI capabilities allow for fast, high-quality output in your brand’s voice and tone with minimal oversight.

Best for:

Marketing teams, content creators, and agencies.

Key features:

• Templates for ads, blog posts, product descriptions
• Brand voice customization
• Team collaboration tools

Pricing:

Starts at $39 per month.

Reviews:

4.7/5 on G2 with more than 1,200 reviews.

“Well there are so many AI tools available online and after trying few of those paid AI tools, I finally stick to the one and that is Jasper. The quality of content generation and also the capability of providing the custom content are the primary reason for choosing this platform.”

4. The best AI writing assistant: Grammarly

Where Jasper can write from scratch, Grammarly is an AI assistant that can improve anything you write yourself, from emails, to reports, to project updates. Beyond just spellchecking, it gives suggestions to improve the voice, tone, and wording of whatever you’re working on, which means less time thinking and editing. Once installed, it works on over 500,000 applications and websites.

Best for:

Improving the quality of writing from personal use to enterprise-wide.

Key features:

• Grammar, tone, and clarity suggestions
• AI writing assistant for rephrasing and rewriting
• Enterprise-ready controls

Pricing:

Free for individuals and paid plans for teams start at $12 per month.

Reviews:

4.7/5 on G2 with more than 10,000 reviews.

“Being non-native to the English language, Grammarly helped a lot to correct the grammatical errors and sentence structure so that I can write as well as a proficient. It suggests according to your style and purpose for writing. I have been using Grammarly for the last 5 years, it has become better over time.”

5. The best AI calendar app: Clockwise

Clockwise is an AI-powered scheduling tool designed to optimize your calendar for productivity. It automatically finds the best times for meetings, preserves focus time, and adapts to shifting priorities so you don’t have to micromanage your calendar.

Best for:

Busy managers and ICs who need to protect deep work time.

Key features:

• I calendar optimization
• Smart meeting scheduling
• Focus time protection
• Integrations with Google Calendar and Slack

Pricing:

There is a free plan and paid plans start at $6.75 per user per month.

Reviews:

4.7/5 on G2 with more than 60 reviews.

“It is inconvenient to go around other people’s calendars to find good slots to propose meetings. Moving meetings or optimizing the agenda is also a tedious and time-consuming task. Since using Clockwise this has become natural, simple and without too much effort.”

6. The best AI email app: Superhuman

Superhuman is an AI-powered email tool that helps you move through your inbox faster with smart suggestions and automation. It’s designed to save you time, reduce distractions, and keep communication flowing across your team.

Best for:

Busy workers who want to clear their inbox faster and focus on higher-value work.

Key features:

• AI-powered email drafting and summarization
• Priority inbox and follow-up reminders
• Quick shortcuts and commands
• Insights on when emails are read

Pricing:

The starter plan is $25 per user per month.

Reviews:

4.7/5 on G2 with more than 900 reviews.

“In simple words: it makes love spending time in my mail. It sounds weird, but my productivity has increased over the last weeks thanks to this. Having the chance to implement AI in my interaction definitely gives me more time to do other things in my MBA program.”

7. The best product management app: ClickUp

ClickUp is already known as a powerful project management platform, but its AI features take productivity even further. ClickUp AI helps you write faster, summarize updates, and automate routine project tasks so your team can focus on what moves the needle.

Best for:

Teams that manage complex projects and want to cut down on manual updates and context switching.

Key features:

• AI-generated task summaries and progress reports
• Writing assistance for docs, updates, and comments
• Automation of repetitive project workflows
• Integrated docs, tasks, goals, and dashboards

Pricing:

There is a free version available and paid plans start at $7 per use per month.

Reviews:

4.7/10 on G2 with more than 10,000 reviews.

“ClickUp is extremely helpful for managing tasks and keeping everything organized in one place. The platform is very intuitive, offers a high level of customization, and makes it easy to prioritize activities and meet deadlines. Task management, in particular, has improved our team’s productivity significantly, and the ability to view everything through dashboards and lists is a game-changer.”

8. The best AI social media scheduler: Buffer

Buffer makes it easier for marketing teams to plan, create, and publish content with the help of AI. Its AI assistant can help brainstorm ideas, write captions, and repurpose existing content so you can keep up with a consistent posting schedule.

Best for:

Social media and content teams who want to scale their efforts with ease a low learning curve.

Key features:

• AI writing assistant for social posts
• Multi-channel scheduling and publishing
• Post analytics and engagement tracking
• Idea generation and content repurposing

Pricing:

The basic plan is free forever. Paid plans start at $5 per month for one channel and scale up from there.

Reviews:

4.3/5 on G2 with more than 1,000 reviews.

“I’ve been using Buffer for 5 years, and it has helped me the way I manage my main social media profiles. In particular, the platform’s scheduling feature has simplified my life but also the simply way to repost published content. I’m able to get more done throughout the day since I can pre-schedule my social media updates in advance.”

9. The best AI presentations app: Beautiful.ai

Beautiful.ai will help you create polished, on-brand presentations in a snap. Its AI features include a slide builder that automatically designs layouts as you add content, so you can focus on the story rather than the formatting.

Best for:

Anyone from a CEO to an IC that needs to quickly make decks, reports, and presentations.

Key features:

• AI-generated slide layouts and design suggestions
• Brand-approved templates and themes
• Collaboration and commenting features
• Analytics to track presentation views

Pricing:

Plans start at $12 per user per month.

Reviews:

4.7/5 on G2 with more than 170 reviews.

“I like the AI Bot that creates beautiful slides with great visuals. This enables one to create an entire presentation in a short time. It is better than other platforms because of the numerous templates available and the accuracy. The suggestions to shorten or change the tone of the text are also plus.”

10. The best AI design app: Canva

Canva’s AI features make it easy to create professional designs, even if you’re not a designer. With AI-powered features like Magic Design, Magic Write, and even AI image generation, Canva helps teams produce high-quality visuals with minimal effort.

Best for:

Anyone who needs help to turn ideas into professional, slick imagery.

Key features:

• Magic Design for auto-generating layouts
• Magic Write for AI copy suggestions
• AI image generation and background removal
• Real-time collaboration on designs

Pricing:

A free version is available and pro plans start at $12.99 per month.

Reviews:

4.7/5 on G2 with more than 4,400 reviews.

“Canva is how accessible it is for everyone, regardless of design skill. The drag-and-drop interface makes it easy to create professional-looking designs quickly, and the huge variety of templates, images, and fonts really helps spark creativity. Plus, it has a free version with tons of great features.”

11. The best app for content repurposing: Lately.ai

Repurposing content can be very time-consuming, but Lately.ai turns your long-form content — like blogs, articles, and podcast transcripts — into dozens of ready-to-publish social media posts using AI. It’s designed to help teams get more mileage out of existing content while keeping your brand voice consistent across every channel.

Best for:

Content creators or marketers looking to scale social output.

Key features:

• AI-powered content repurposing from almost anything
• Brand voice training and tone consistency
• Social post scheduling and analytics
• Integrations with popular platforms

Pricing:

Plans start at $199 per month.

Reviews:

4.5/5 on G2 with 15 reviews.

“I love how quickly you are able to generate posts from your content. I have been able to schedule hundreds of social media posts in a few hours. This would have most likely taken me days to accomplish this same feat!”

12. The best knowledge app: Notion

Notion is already a go-to for knowledge management, and with Notion AI, it’s now a powerhouse for everything from brainstorming to summarizing raw data — all without a steep learning curve.

Best for:

Teams managing knowledge bases, project docs, or internal processes who want to reduce manual writing.

Key features:

• AI-powered summarization and auto-writing tools
• Brainstorming and outlining assistance
• Inline editing and rewriting suggestions
• Seamless integration with docs, tasks, and databases

Pricing:

Notion has a free, basic plan as well as paid plans, and Notion AI is an $8 add-on per user per month.

Reviews:

4.7/5 on G2 with more than 6,000 reviews.

“What I like best about Notion is how flexible it is. You can use it for everything—from taking simple notes to managing big projects. It’s really easy to customize, so I can set it up in a way that works perfectly for me. Plus, it keeps everything in one place, so I don’t have to jump between different apps.”

13. The best task management app: Todoist

Todoist is a simple but powerful task manager with built-in AI that helps you plan and prioritize your work faster. The AI assistant suggests deadlines, breaks down complex tasks, and keeps your to-dos organized so nothing slips through the cracks.

Best for:

Individuals and teams who want a smarter to-do list that adapts to changing priorities.

Key features:

• AI task planning and prioritization
• Natural language input
• Shared projects and delegated tasks
• Daily planning with productivity stats

Pricing:

Free plan available and paid plans start at $5 per user per month.

Reviews:

4.4/5 on G2 with more than 800 reviews.

“I’m using Todoist since 2016. I completed 57.500 tasks for now. In the recent years I saw a lot of progression in the life of this program. I think it is an easy to use program with a lot of handy tools and options. I can’t imagine my life without a tool like Todoist. Both my professional life, and my private life. If someone want to organize the hundreds of daily tasks, Todoist is the best choice! I use it every day.”

14. The best text-to-audio tool: Speechify

Speechify turns written content — like articles, reports, and emails — into natural-sounding audio so you can “read” while doing other things. If you’re the type of person who’d rather listen to a podcast than read a book, this app is for you.

Best for:
Busy people who want to consume content without being tied to a screen.

Key features:

• AI-powered text-to-speech with natural voices — including celebrities
• Speed control and highlighting for active listening
• Works across web, desktop, and mobile
• Syncs with Google Drive, Dropbox, and web pages

Pricing:

There is a limited free plan and paid plans start at $11.58 per user per month.

Reviews:

4.5/5 on G2 with 16 reviews.

“I first used Speechify for one of my projects and liked it right away, the best thing about it was very easy to use the API, the output from it was very crisp and clear. It saved a lot of time for me and provided me with the correct output. Now I use it everyday for my projects and normal works.”

15. The best AI video editor: Descript

Descript is an AI-powered video and audio editing tool that simplifies content creation by letting you edit media like a text document. It automatically transcribes your recordings, allows you to remove filler words in a click, and even lets you generate voiceovers with its AI voice tools.

Best for:
Content creators, marketers, and podcasters who want to edit and transcribe video or audio quickly

Key features:

• Automatic video and audio transcription
• Text-based editing (cut, copy, paste audio as text)
• AI voice cloning and overdub
• Screen recording and publishing tools

Pricing: 

There is a basic, free plan and paid plans start at $12 per user per month.

Reviews:

4.6/5 on G2 with more than 700 reviews.

“It houses all of your media that makes it easy to build videos and reuse components when necessary. The built in AI transcript editing among the many other features makes this a hosted editing platform worth leveraging to make quick efficient use of time.”

Start your AI productivity journey

Whether you’re tackling email overload, streamlining content creation, or looking for smarter ways to collaborate, these AI productivity tools are here to help. These AI productivity tools are designed to cut down on time-consuming tasks, enhance creativity, and boost performance with no coding skills required.

Among all the use cases, one of the most universally impactful areas is meetings. With tools like Fellow, you can eliminate manual note taking, turn meeting recaps into actionable summaries, and reduce wasted time. This isn’t just about convenience—it’s about creating a culture of focus and follow-through, powered by the right AI technology.

If you’re ready to unlock the true power of AI productivity, start with better meetings. Fellow combines advanced AI features with an incredibly user-friendly interface—so your team can stay aligned, organized, and focused from start to finish.

If you’re ready to turn meetings into a competitive advantage, try Fellow and see the difference for yourself.