How to Prevent Shadow IT Without Slowing Innovation

A practical guide for the secure adoption of AI meeting notetakers — featuring a rollout checklist, a sample AI adoption policy, and communication templates for organization-wide rollout.

Who is this guide for?



IT & Security Teams

Detect and block unauthorized AI notetakers.



Executives & Operations Leads

Enable productivity without opening security gaps.



Compliance & Risk Officers

Stay ahead of regulatory exposure.

Cover image of an ebook titled "How to Prevent Shadow IT Without Slowing Innovation" by Fellow. The subtitle reads "A Guide to Secure AI Meeting Notetakers." The design features a blue background with a security lock icon and a stylized AI meeting icon. The ebook targets IT, Compliance, and Operations leaders.

What’s inside this guide to secure AI notetakers?

Freemium, unvetted tools are quietly recording sensitive meetings, storing transcripts off-platform, and slipping past security reviews. This guide gives you the following tools:

✓ A 3-step Shadow IT Prevention Framework
✓ AI Usage Policy Template
✓ Email, Slack, and Meeting Script Templates
✓ Feature checklist to vet secure AI notetakers

Curious about private and secure AI meeting notes?

Sign up for a demo with our team and we'll show how Fellow can centralize your organization's AI meeting notes without compromising privacy or security.

Request a Demo

Curious about private and secure AI meeting notes?

Sign up for a demo with our team and we'll show how Fellow can centralize your organization's AI meeting notes without compromising privacy or security.

Request a Demo

Curious about private and secure AI meeting notes?

Sign up for a demo with our team and we'll show how Fellow can centralize your organization's AI meeting notes without compromising privacy or security.

Request a Demo