The 7 Best AI Meeting Transcription Apps in 2025

Documenting a meeting is an important task, but it can be tedious. Sure, you can record your meetings so that you don’t have to worry about taking notes during your conversation. But it’s quite a pain to manually transcribe them later. Meeting transcription apps have you covered, though.

With AI transcription software, these apps’ voice-to-text technology can automatically transcribe your notes for you, taking an item off your to-do list. It once was the case that human transcription services were your only option for this work, but now there are plentiful, automated AI-powered transcription services. However, some are better than others.

Read ahead for tips on choosing the best meeting transcription apps for all your note-taking needs. 

Top 7 meeting transcription apps comparison

Below, you’ll find the top meeting transcription software out there today.

Quick comparison overview 

Tool	Key Features	Pricing
Fellow	Record, summarize, and transcribe, 90+ languages, 50+ integrations, collaborative agendas, redaction, AI action items	Free plan, from $7/user/month
Otter.ai	Calendar sync, auto-join, slide presentation upload, transcription summaries	Free plan, from $10/month
Notta	58 languages, real-time transcription, audio upload, meeting summaries	Free plan, from $9/month
Rev	Automated and human transcription, team sharing, mobile apps	$0.25/minute, subscriptions from $29.99/month
Temi	Speech recognition, download formats, free editing tool	Free trial, $0.25/minute after
Sonix	38 languages, timestamp playback, speaker labeling	$10/hour pay-as-you-go, plans from $22/user + $5/hour
Trint	Audio/video transcription, 30+ languages, Adobe Premiere integration, tags/comments	$52/seat/month, free 7-day trial

1Fellow

Fellow is the most accurate and secure AI meeting assistant and transcription tool for meetings.

Fellow can auto-join meetings, whether online or hybrid, and generate a transcript in over 90 languages, along with a summary highlighting the key points and breaking down the recording into digestible chapters. Your meeting notes, recording, summary, and transcript are embedded in your meeting recap, making it easy to access and review after the meeting.

Unlike other transcription services, Fellow is the only AI meeting tool that centralizes the entire meeting workflow (from preparation to follow-up) into one functional hub so that everything you need for your meetings is in one place. Integrations with over 50 productivity tools mean that tasks and statuses are up-to-date and only a click away.

As well, Fellow is built from the ground up with security and privacy in mind. You control which meetings are recorded and who can see the recaps and transcriptions. Fellow is also SOC 2, GDPR, and HIPAA compliant.

Key features:

• Record, summarize, and transcribe meetings
• 50+ integrations including Slack, HubSpot, Notion, Linear, and more
• Can create transcriptions in 90+ languages
• Central recap library that can be shared across teams
• Collaborative meeting agendas
• Pre-meeting briefs and post-meeting recaps
• Ask Fellow AI chatbot
• Create and share video clips
• Upload audio and video files for transcription and summarization
• Pause/resume recording at any time
• Redaction capabilities
• Automated AI action items and task assignment
• Enterprise-grade privacy and security

Pricing: A free version is available and plans starts at $7 per user per month

G2 rating: 4.7 out of 5 stars with 2,200+ reviews

Learn more about Fellow’s plans

2Otter.ai

Otter.ai connects to common calendar platforms, so you can set it to automatically “join” and record your virtual or hybrid, in-person meetings. After you record your meeting audio file, you can automatically send your team a summary of the transcribed meeting notes. You can also upload slide presentations to Otter.ai to create an outline for your meeting transcription. 

💡 Tip: Check out these Otter AI alternatives.

Pricing: Limited free plan available, subscriptions start at $10/month (billed annually)

3 Notta

When it comes to automated transcription, Notta offers support in 58 languages. 

This AI transcription software captures audio and generates a live transcript for meetings on Google Meet, Zoom, and Teams, as well as in-person sessions, relieving you from the burden of taking notes. You can also upload a meeting recording to get a transcript fast.

Once the meeting ends, Notta automatically summarizes the key discussion points and next steps based on the conversation, saving you hours of time in sorting notes and following up.

Pricing: Limited free plan available; subscriptions start at $9 per month (billed annually)

4Rev.com

Rev’s voice-to-text software offers low-cost automated transcription, or you can opt for human translation for an additional cost. You can share your Rev transcription with your team through email or upload it to Dropbox. Rev’s app is compatible with both iOS and Android

Pricing: Pricing: $0.25 per minute, subscriptions start at $29.99 per month

5Temi

With Temi, you upload an audio recording, and the app’s speech recognition software automatically transcribes your meeting. You can download your meeting transcript in a variety of formats, including as a PDF or Microsoft Word document. Transcription costs 25 cents per minute of audio, but the app does feature a free transcription editing tool. 

Pricing: Free version available for 1 transcript under 45 minutes, then $0.25 per minute

6Sonix.ai

Sonix’s automatic transcription service supports 38 languages. You can click on transcription timestamps to listen to an exact word said at an exact moment during your meeting. You can also customize your transcription with speaker labeling features. 

Pricing: $10/hour pay as you go, subscriptions starting at $22/user + $5/hour. Free trial with 30 minutes of transcriptions

7Trint

Trint’s AI software transcribes both video and audio files. After uploading a file to the platform, you can edit and search your transcription text. The software supports over 30 languages and connects to content creation platforms such as Adobe Premiere Pro. You can also add tags, comments, and highlights to improve collaboration on meeting notes. 

Pricing: $52 per seat/month. Free 7-day trial to transcribe up to 3 files

Benefits of using a meeting transcription app

No matter how hard you try, it’s difficult to catch every little detail of a meeting. Fret not, though —meeting transcription services capture the moment for you. Below are some of the main benefits of AI meeting transcription services, especially compared to human transcription:

1. Get time back. First and foremost, meeting transcription apps save you tons of time.  No more rushing to transcribe a recording or type up notes ASAP. Just put your transcription app to work—you’ll be able to share your notes with your team the very next day. 
2. Never miss a meeting action item. If you’re unsure what next steps you’re responsible for, a meeting transcription app can help clear that up. Any time you have a question in the future, simply refer back to your transcription for a quick answer. 
3. More freedom to engage in the meeting. When you have to note the details of what everyone else is saying, it can be hard to actually contribute. A meeting transcription app gives you the freedom to be totally present in your meeting.
4. Greater accessibility. Meeting transcription apps can greatly improve accessibility for any colleagues who are hard of hearing or who struggle with auditory processing. Some meeting transcription apps also allow you to change the speed of a recording so that you can slow the audio down for fast talkers.

Must-have features to look for in transcription services

If you’ve decided it’s time to try out meeting transcription software, you’ve come to the right place. Read ahead for guidelines on how to pick the best transcription app for meetings. 

1Speech recognition accuracy

If you’re going to prioritize any one feature when looking at transcription services, it should be getting an accurate meeting transcription. After all, an audio-to-text converter is useless if you have to spend extra time correcting your meeting transcription. At that point, human transcription would be more accurate. Read app reviews and see which platforms are rated best for accuracy, then choose from the top picks.

2Integrations with different devices and platforms

Sometimes, meetings don’t always happen in the same place. For example, your meeting transcription app should be compatible with your mobile device so that you can record client meetings outside the office. Additionally, you can streamline your meeting audio recording with an app that connects to your browser or virtual meeting platform. Some apps, like Fellow, even integrate with your CRM so that you can attach transcription notes to client meetings. 

3User interface and ease of use

It shouldn’t take a rocket scientist to figure out how to record notes on your meeting transcription app. You should prioritize choosing an app that makes it simple to record and transcribe your meeting audio. You’ll also want a platform that makes it easy to share meeting minutes with your team. 

4Advanced features such as keyword highlighting, search, and editing

A speech-to-text app that’s as accurate as possible doesn’t mean your transcriptions won’t need any edits. Let’s say you want to add clarifying information, such as the full name of a project where someone used an acronym. Some platforms will let you add edits directly in the app. Additionally, if you want to review a certain section of the meeting, some apps include tools for searching your transcription by keyword or phrase. 

5Collaboration and action items

Meetings are an important part of team collaboration. Your meeting transcription app should support cross-team cooperation through all stages of a meeting. Look for collaboration features that allow you to work together on an agenda and easily manage action item assignments after you wrap up. With Fellow, you can collaborate on a meeting agenda before every one-on-one and team meeting. Then generate a transcript of the meeting as it happens. Notes, transcripts, and action items all in one place.

How to use a meeting transcription app

Once you’ve selected a transcription app, it should be fairly easy to get started. That said, setting up your meeting transcription app will look different depending on which app you’ve selected. 

Once you’ve confirmed your platform subscription or account plan, you’ll download the app to your computer and smartphone. You’ll probably want to play around with the interface and do a recording test before using it in a real-life meeting.

If the app requires you to upload an external audio file, you can do a practice recording on your own. If your app connects directly with virtual meeting software such as Zoom, ask a team member to hop on for a quick trial run. After that, review your transcription for accuracy to make sure everything worked properly, and voila — you’re ready to transcribe meetings in just a few clicks. 

Tips for getting the most out of your meeting transcription app

Once you’ve gotten the basics down, you can fine-tune your recording process for maximum efficiency. Here’s how to get the most out of your meeting transcription app. 

• Enhance transcription accuracy. Try to minimize background sounds for a cleaner audio recording. The less noise your app has to filter out, the more accurate your transcription will be. 
• Search transcriptions for highlights and edit for clarity. Use your app’s search function to easily find action items and create high-level summaries of your meeting notes. If you want to add extra zing to your notes before sharing them with your team, some apps may let you add images too. 
• Share valuable insights with your team. You can send out your full meeting notes or just a quick topline summary—your meeting transcription app likely features email-sharing for both. Or you can add transcription files to an external storage drive such as Dropbox.

Make your meeting notes stand out with Fellow

Voice recognition software and virtual meeting transcription tools can make everyone’s lives easier. If your team is spending too much time on meeting minutes, you should consider adding Fellow to your tech stack. 

Fellow has all the tools you need for successful teamwork during all your meetings. Get started with Fellow today, and better agendas, clearer action items, and easy-to-find meeting transcripts will be just around the corner.

Key takeaways 

• Save your team time and money with meeting transcription apps.
• Compare features such as editing and sharing functions to find the best meeting transcription app for your team. 
• Use all aspects of your meeting transcription app to boost productivity, organization, and collaboration. 
• Fellow can further improve team collaboration and organization with advanced features such as action items, meeting transcriptions/summaries, and carry-forward.