10 Best AI Meeting Note Takers in 2025

When you’re in a lot of meetings, keeping track of everything discussed, every action item, and all your notes can feel like its own full-time job, especially if it means sorting through messy Google Docs or sticky notes.

That’s where an AI note taker, also called an AI meeting assistant, can help ease the load.

These tools are designed to take the pressure off with automated note taking, making it easy for your entire team to stay on the same page — especially if you’re juggling multiple meetings across different platforms like Google Meet, Microsoft Teams, and Zoom.

These days, there are a number of popular AI meeting note takers available — so how do you choose the best one? We’ve done the homework and below is a no-fluff breakdown of the top contenders — from Fellow to Otter to Fireflies — so you can find that one that suits your needs best.

Quick comparison

Tool	Best For	Pros	Cons	Price
Fellow	Remote and hybrid teams	50+ Integrations to CRMs, Project Management tools, and company knowledge bases Accurate AI recaps Enterprise-grade security and compliance	Needs an internet connection	Free plan + paid plans starts at $7 per user per month Learn more
Otter	Journalists	Speaker talk time, Otter AI chat	No video recordings	Free plan + paid plans start at $8.33 per user per month
Fireflies	Call centers	Dialer integrations, 100+ languages supported	Video recording only in Business plan, struggles with speaker ID	Free plan + paid plans start at $10 per user per month
tl;dv	Async-first teams	Time-stamped highlights, follow-up automations	Limited integrations and task management features	Free plan + paid plans start at $18 per user per month
Fathom	Freelancers	Fast transcription, clip creations	Lacks team-level support and features	Free plan + paid plans start at $15 per user per month
Grain	RevOps teams only	Conversational intelligence, automated CRM updates	Not designed for org-wide use or internal calls	Free plan + paid plans start at $15 per user per month
Avoma	RevOps teams only	CRM integrations, coaching features	Not suitable for internal calls, bloated features	No free plan + start at $19 per user per month.
Read.ai	Admin assistants	Summarized information and follow-up tasks	More about analysis than actionable meeting notes	Free plan + paid plans start at $15 per user per month
Rewatch	Async-first teams	Slack and GitHub integrations	Lacks meeting agendas, action item workflows, or summaries	Paid plans start at $19 per user per month
Sembly	Freelancers and call centers	Supports transcription in multiple languages and accents	Less focus on internal collaboration or team workflows	Pro plan starts at $10 per user per month

What makes a great AI meeting note taker?

All AI meeting tools can write notes, but they’re not all built the same. 

If you’re investing in one for your team, here’s what you should look for:

• Actionable meeting summaries: You want more than a long block of text. You need clear summaries, with highlighted key points and action items you can follow up on.
• Integrations with your current workflow: Your AI note taker should sync up seamlessly with your existing tech stack and whichever video conferencing tools you or your customers and partners prefer.
• AI transcription accuracy: Not just word-for-word, but context-aware. Especially important for recording and reviewing audio files later.
• Privacy and compliance: Think SOC 2, GDPR, and a way to ensure only the right people see your meeting recaps. If you’re discussing sensitive data, don’t skip this.
• Ease of sharing and collaboration: Can your entire team access the meeting notes, comment, and keep track of tasks in one place?

The best AI meeting note takers of 2025

Let’s dive into taking a look at the top AI meeting assistants on the market, head to head.

1. Fellow

Out of all the note takers on this list, Fellow is the best AI meeting note taker for remote and hybrid businesses. Whether you’re looking for a tool for internal meetings such as 1:1s, townhalls, and team meetings, or a tool for external customer calls — Fellow is the only tool in the market built with the functionalities and security controls to be your organization’s go-to AI note taker for internal and external calls.

Fellow is a great AI note taker for businesses due to its integrations with 50+ tools, including CRMs such as HubSpot and Salesforce. It’s also the only AI note taker that integrates with enterprise-level AI knowledge management tools such as Glean, and connects to Project Management tools such as Linear, Asana, Jira, and ClickUp.

If you’re looking for an AI note taker to record business or work-related meetings, Fellow should be your #1 choice.

Best for: 

Teams and organizations that need a secure and accurate AI meeting note taker for internal and external meetings.

Pros: 

• 50+ integrations including Linear, Notion, Slack, and more
• AI sync to CRMs, including HubSpot and Salesforce
• Enterprise-grade privacy and security
• 90+ languages supported
• Central meeting library with sharing controls
• Create and share video clips
• Add comments to meeting transcriptions
• Pause/resume recording at any time
• Redaction capabilities
• Automated AI action items and task assignment
• Pre-meeting briefs for upcoming meetings and post-meeting recaps
• Collaborative meeting agendas
• Support for in-person and hybrid meetings
• Upload audio and video files and transcription and summarization
• Ask Fellow AI powered search to answer questions
• Desktop app and Chrome extension

Cons:

• Limited offline access

Pricing:

Free plan available and paid plans start at $7 per user per month.

See Fellow’s full pricing details here.

2. Otter

Otter is an AI note taker that can join meetings in Zoom, Google Meet, or MS Teams to provide a meeting transcript and summary. Its focus is on transcription, making it a common choice for activities like transcribing a podcast. Otter is also commonly used by journalists and reporters to record and transcribe their in-person interviews. However, it was not purpose-built with work meetings in mind.

Best for: 

Journalists.

Pros:

• Keyword highlights
• Searchable transcripts
• Upload audio files

Cons:

• Can struggle with speaker identification
• No meeting workflow support
• Fewer integrations compared to some competitors

Pricing:

A free plan is available, then paid plans start at $8.33 per user per month.

💡Tip: Check out these Otter AI alternatives.

3. Fireflies

Fireflies is similar to Otter and is an AI assistant that can join meetings to provide meeting content like a transcript and summary, so you don’t have to take manual notes. Fireflies helps with other features like integrations for customer-facing teams.

Best for: 

Call centers.

Pros:

• Syncs with popular dialer software
• CRM integrations
• Works in 116 languages

Cons:

• Video recording only comes with Business plan or higher
• Free version offers limited features
• Can struggle with distinguishing between speakers

Pricing:

A free version is available and paid plans start at $10 per user per month.

💡Tip: Check out these Fireflies AI alternatives.

4. Tl;dv

tl;dv is an AI assistant that records, transcribes, and summarizes meetings, and works with Zoom, Google Meet, and Microsoft Teams. They pride themselves on being a good tool for async-first workers, or people who don’t attend a lot of meetings.

Best for: Async workers.

Pros:

• Time-stamped highlights
• Follow-up automation
• CRM integrations

Cons:

• Limited integrations
• Lack of task management features

Pricing:

Free plan available and paid plans start at $18 per user per month.

5. Fathom

Fathom is similar to Fireflies in the sense that it records, transcribes, and summarizes virtual meetings, but it’s more commonly used by freelancers. It can produce summaries in different formats to suit the needs of different teams.

Best for:

Freelancers.

Pros:

• Fast transcription
• HIPAA compliant
• Clip creation and sharing

Cons:

• No pre or post-meeting support
• Useful features are behind paywall
• Can struggle with speaker identification

Pricing:

Free plan available and paid plans start at $15 per user per month.

💡Tip: Check out these Fathom alternatives.

6. Grain

Grain is an AI note taker designed for customer-facing teams with CRM integrations, making it a good alternative for RevOps professionals, but not the best alternative for company-wide deployment.

Best for:

Revenue teams that don’t need an internal note-taking solution.

Pros:

• Conversational intelligence
• Automated CRM updates
• Call recording

Cons:

• Not designed for org-wide use
• Limited integrations

Pricing:

Free plan available and paid plans start at $15 per user per month.

7. Avoma

Similar to Grain, Avoma is built with only one use in mind — customer-facing calls, meaning it might not be the best alternative for IT and C-Suite leaders looking to deploy one AI note taker across the entire organization.

Best for:

Recording customer calls.

Pros:

• Transcript search
• CRM integrations
• Sentiment analysis

Cons:

• Not built for org-wide use or internal meetings
• Reports of recording and accuracy issues
• Bloated features for non-customer-facing teams

Pricing:

No free plan available. Plans start at $19 per user per month.

8. Read.ai

Read.ai is an AI note taker that sticks out for its meeting analytics capabilities that can be used with common video conferencing apps. While it’s a solid choice for teams focused on analyzing meeting dynamics, it’s less centered on turning those conversations into structured, shareable outcomes like action items or decisions.

Best for:

Measuring meeting effectiveness.

Pros:

• Speaker talk time metrics
• Engagement measures
• AI chat bot

Cons:

• Can show up unexpectedly to meetings
• Can be difficult to remove
• Lower quality meeting notes compared to other options

Pricing:

Free plan available and paid plans start at $15 per user per month.

9. Rewatch

Rewatch stores and organizes meeting recordings into a searchable video library, just like many of the tools on this list. It’s primarily used by teams that rely on async communication. It does not include meeting summaries, agendas, or structured note-taking.

Best for:
Teams that prefer async communication.

Pros:

• Makes meeting recordings easy to find and revisit
• Supports tagging and commenting on specific moments in a video
• Integrates with Slack, GitHub, and other dev tools

Cons:

• Doesn’t provide meeting summaries, notes, or task tracking
• Focus is on video storage, not on real-time collaboration
• Lacks features for structured team meetings

Pricing:
Free version available. Paid plans start at $19 per user per month.

10. Sembly 

Sembly supports multiple languages and lets users upload recordings. It’s used mostly by individuals who need searchable transcripts.

Best for:
Freelancers and call centers.

Pros:

• Multi-language transcription
• You can upload audio and video files for transcription

Cons:

• Minimal tools for team collaboration
• Lacks integrations with project management tools

Pricing:
Free version available. Paid plans start at $10 per user per month.

Which AI note taker should you choose?

Every AI note taker has its niche. Fireflies, for example, is a choice for call centers that need bulk transcription and search. Otter, on the other hand, can work well for journalists capturing interviews or lectures. 

If you’re running a business and need a secure, scalable solution that integrates seamlessly with the rest of your work tools, Fellow is the clear winner. Built with enterprise-grade privacy, robust permissions, and deep integrations, it’s designed to support teams, not just individuals.

Get started with Fellow for free and see how easy it is to manage all your meetings, turn conversation into action, and help your team do their best work.