Artificial intelligence (AI) refers to any machine’s ability to perform functions we associate with human brains—such as learning, reasoning, and perceiving. It’s no surprise that AI is prevalent in every aspect of our work and lives nowadays. When we use AI alongside other digital tools we already love, we can better analyze data, improve our decision-making, and create innovative solutions to small and large challenges.
Keep reading to learn about AI task management tools, see why your team could benefit from using one, and explore ten of the best AI tools for task management on the market today.
- What are AI task management tools?
- How do AI task management tools work?
- What to look for in an AI task management tool
- 10 of the best AI tools for tasks
- Save time between meetings with Fellow
What are AI task management tools?
AI task management tools leverage artificial intelligence and machine learning algorithms to help individuals and teams manage projects effectively. These tools can help groups manage and prioritize work, track deadlines, automate routine tasks, and be more productive overall! When you use an AI task management tool, it’s not just about getting things done; it’s also about working smarter. With their clever algorithms, these tools can quickly understand which tasks are super important and need your attention right away. This means you don’t waste time figuring out what to do first. They’ve got your back!
The most integrated AI Meeting Summaries
Say goodbye to disjointed AI tools. Fellow’s AI meeting summaries, recording, and transcription are linked to every meeting and calendar so everything is in one place.
How do AI task management tools work?
Here are five ways that AI task management tools can assist you in your daily work:
- Inputting tasks
- Scheduling tasks and meetings
- Monitoring progress
- Prioritizing tasks
- Automating tasks
AI task management tools can help you organize new and existing tasks. Using transcripts generated by voice notes, you can use AI tools to add new action items to your calendar. These tools can help you prioritize tasks in your workload, brainstorm new ideas, or create to-do lists for you. For teams, AI task management tools can help you manage projects with many moving parts, generate collaborative tasks, and support managers in delegating tasks to employees. Using AI assistant tools can also increase your team’s productivity.
Scheduling tasks and meetings
Productivity begins with your calendar, and some AI task management tools can help you schedule tasks to optimize it. Try using an AI task management tool to easily schedule team meetings and one-on-ones, time block your calendar, and determine what times of day you’ll be the most productive. Search for a tool that integrates with your calendar of choice and other apps you already use and love. For instance, if your team primarily uses Zoom for remote and hybrid meetings and Google Calendar for scheduling, you should look for a tool that integrates with both platforms.
Progress monitoring is important for achieving successful outcomes. AI task management tools can help teams and individuals track their progress on various tasks and projects. AI-based project monitoring can provide you with real-time insights so you can make quick and thoughtful decisions, mitigate risks, and enhance accuracy. AI tools can even help leaders scale their operations and adapt their work to suit different sizes and complexities.
You can use AI task management tools to prioritize tasks based on urgency and other factors. Look for a tool that uses predictive AI to sequence work and predict future needs so you can deliver each task on time. Some tools will even suggest how you can optimize resources and focus your efforts on priority-driven scheduling. For example, a tool that suggests tasks you can group to increase efficiency could benefit teams during their busiest seasons.
Use an AI task management tool to automate mundane and repetitive tasks and save you time. AI tools can learn your patterns by analyzing large amounts of data to make intelligent decisions about your work. Teams can easily train AI systems to perform many tasks—from customer support to document processing to data entry. Using AI tools to complete these tasks can minimize the risk of errors as well as save you time.
When it comes to meetings, Fellow’s AI Meeting Copilot is a game-changer as it can automatically record, transcribe, and summarize all your team meetings and one-on-one sessions, keeping them centralized in one place. After your meetings end, attendees can search transcriptions to find key discussion points, decisions, and action items. Additionally, all users can refer to meeting summaries and recordings whenever they’d like, so everyone stays in the loop and remains accountable for their assigned items.
What to look for in an AI task management tool
Search for a tool that you can modify to suit your needs. For example, if your team could benefit from an app to automate tasks and save time, you should look for a tool you can customize to do so. Look for a tool with many settings that you can tailor to your liking so the AI can grow alongside your team and company.
Data privacy and security should be of the utmost importance. Search for an AI tool that meets your organization’s cybersecurity standards and other security measures. Additionally, look for a tool that uses encryption to conceal and protect your information.
The tool you select should do everything your team needs and more. Determine what types of features your team is looking for and select a tool that checks as many of your boxes as possible. If you’re looking for AI that can automate routine tasks, you should search for one that also tracks tasks, integrates with other software, and has analytics features.
Your tool must be accessible enough for first-time users to operate it with minimal training. Accessibility also means that your tool should be accessible across devices and platforms. Search for a tool that works on your desktop and mobile devices so everyone can use it, even when they aren’t sitting in front of their computer.
Customer support is the direct connection between you and the tool, so search for AI with a good customer support system that allows you to reach out for help and streamline complaints, queries, and requests promptly.
10 of the best AI tools for tasks
Fellow is the top meeting and management tool where teams gather to have productive team meetings and meaningful one-on-ones, build collaborative meeting agendas, record decisions, and keep each other accountable.
Fellow’s AI features allow you to create AI meeting agendas faster with suggested topics offered at warp speed, simplified meeting summaries and key points for efficient knowledge sharing, and captured and synced action items so no task is forgotten. These AI features drive engagement and productivity before, during, and after every meeting.
Unlike other AI tools, Fellow provides much more than just that! With Fellow, you can assign, organize, and prioritize all your meeting action items in one place, give and get feedback to encourage continuous improvement, and seamlessly integrate with the tools you love to make your meeting, management, and productivity workflows even better, and more.
So, if you’re looking for a way to make meetings productive work sessions that result in follow-through, Fellow is the tool for you!
Pricing: Starts at $7 per user per month
Reviews and ratings: 4.7/5 star rating on G2 with 1,735 reviews
TimeHero is an automatic scheduling and work management tool for teams. It calls itself “the first task management app to bring artificial intelligence to your work day” and offers features like automatic time tracking and reporting, automation, and integrations with other tools like Google Calendar, Trello, and Asana.
- Basic—$4.60 USD/month (per user when billed annually)
- Professional—$10 USD/month (per user when billed annually)
- Premium—$10 USD/month (per user when billed annually)
Reviews and ratings: 4.6/5 star rating on G2 with 17 reviews
Trevor AI is a scheduling assistant that syncs with your digital calendar. It can help you time block your calendar and plan your days with clarity. With Trevor AI, you can merge platforms like Todoist, Google Tasks, NativeTasks, Outlook, and Google Calendar to plan projects and empower deep, flexible work.
- Pro Plan—$3.99 USD/month or $29.99 USD/year
Reviews and ratings: No reviews or ratings on G2
Asana is a popular project management and collaboration tool. The tool recently added new AI capabilities designed to accelerate productivity and improve decision making. With Asana, teams can receive customized recommendations to allocate resources, remove bottlenecks, and hit milestones faster.
- Premium—$10.99 USD/month (per user when billed annually)
- Business—$24.99 USD/month (per user when billed annually)
- Enterprise—custom pricing
Reviews and ratings: 4.3/5 star rating on G2 with 9,408 reviews
Taskade is an AI-powered productivity assistant that can help you and your teammates answer complex questions, brainstorm ideas, edit documents, and more. Users can use Taskade to keep track of tasks and projects across teams and workspaces with a shared calendar, create agendas, and customize notifications.
- Pro—$23 USD/month (for 20 members when billed annually)
- Business—$58 USD/month (for 50 members when billed annually)
- Ultimate—$119 USD/month (for 100 members when billed annually)
- Enterprise—contact sales for pricing
Reviews and ratings: 4.7/5 star rating on G2 with 28 reviews
Trello is a visual tool that teams can use to manage many types of projects and workflows, as well as to complete task tracking. Use Trello to create customizable boards that make team collaboration easier and more enjoyable. While the tool itself doesn’t use the power of AI, you can integrate Trello with AI tools like ChatGPT and Hints.so for automatic note-taking, document drafting, and more.
- Trello Free—$0/month
- Trello Standard—$5 USD/month (per user when billed annually)
- Trello Premium—$10 USD/month (per user when billed annually)
- Trello Enterprise—$17.50 USD/month (per user when billed annually)
Reviews and ratings: 4.4/5 star rating on G2 with 13,300 reviews
ClickUp is a project management tool that offers communication and collaboration tools and the ability to assign tasks, statuses, and comments to specific team members and groups. It also offers an AI writing assistant so you can generate summaries of comment threads, meeting notes, and more, while simultaneously creating action items and insights.
- Unlimited—$5 USD/month (per user)
- Business—$12 USD/month (per user)
- Business Plus—$19 USD/month (per user)
- Enterprise—contact sales for pricing
Reviews and ratings: 4.7/5 star rating on G2 with 8,163 reviews
Botpress provides a list of integrations for teams of developers to speed up their building processes. The tool is powered by OpenAI and allows users to build bots for their projects to get things done faster. It offers features like a visual conversation studio, an emulator, and a debugger, and is supported for popular messaging channels like Slack, Telegram, Microsoft Teams, Facebook Messenger, and others.
- Free plan for 1,000 incoming messages per month
*Pay as you go with no upfront commitment
Reviews and ratings: 4.6/5 star rating on G2 with 6 reviews
Ayanza is a task and project management solution that helps businesses streamline processes related to goal setting and objective tracking. It features AI-powered spaces for wikis and tasks so teams can collaborate effectively, have their questions answered, and generate new ideas on the spot.
- $6 USD/month (per active user)
Reviews and ratings: 5/5 star rating on G2 with 1 review
Key features: Wrike is a project management tool that offers features like automated workflow planning, data visualization, resource allocation, and more. Using machine-learning capabilities, the tool can identify historical patterns and frequent issues to identify project risks and ultimately prevent delays so you can always deliver your action items on time.
- Team—$9.80 USD/month (per user)
- Business—$24.80 USD/month (per user)
- Enterprise—contact sales for pricing
Reviews and ratings: 4.2/5 star rating on G2 with 3,424 reviews
Save time between meetings with Fellow
Explore Fellow’s gallery of 500+ ready-to-use meeting agenda templates to kickstart productive team sessions and one-on-ones. Once you select a template, you can add to the agenda and share it with other attendees to set the stage for a great meeting. Automate all your pre-meeting administration—like reminders to add topics or sections to your meeting agenda—and ensure everyone stays on track before, during, and after each meeting.
If you’re looking for an AI meeting manager tool that can act as a meeting assistant, look no further than Fellow. Fellow makes it easy for attendees to participate, record, and act on everything you discuss. Before meetings even begin, Fellow’s AI Meeting Copilot can take cues from meeting titles, descriptions, previous meeting notes, and participants to offer meeting topics and structures so you’re always set up for success.