Stay Organized, Ship Faster: Why Every Product Manager Needs an AI Meeting Assistant

As a product manager, you know what it means to be a multi-tasker. From managing expectations for leadership, guiding engineers, talking to customers, and defining the user experience with designers — you truly do it all.

All that means that it’s not uncommon to find yourself in back-to-back meetings. That’s why product managers in particular can really benefit from the help of an AI meeting assistant.

An AI meeting assistant attends calls with you and takes care of tedious admin work with AI note taking, transcribing calls, documenting action items, and summarizing discussions. That means you can stay firmly focused on the bigger picture.

Read on to find out how an AI meeting assistant supports your day-to-day as a product manager.

1. Stay organized across cross-functional meetings

If there’s anyone who has eyes on what every team in your organization is working on, it’s you — because you’re meeting with all of them.

It’s a product manager’s job to keep tabs on all the moving parts of your company’s product, while also setting priorities and getting new projects across the finish line. You may not be a technical subject expert in every arena, but you still have to know enough to keep it all organized.

An AI meeting assistant is the perfect tool to keep yourself on track and ensure priorities are aligned. 

With all of your meetings recorded, your recordings library becomes a central font of information and context to help you make decisions. Plus, those recordings come along with AI meeting notes, agendas, and summaries in one central location.

Need to remember what an engineer said about an upcoming feature improvement in a meeting last week? Simply search your recordings library in Fellow or, even easier, use Ask Copilot, which is like ChatGPT but for your meetings.

Having recordings and accurate transcripts is also handy when it comes to technical details — you’re always able to revisit past meetings and get whatever context and clarity you need.

“If I come out of a meeting and I’m still not sure on what happened or what exactly we decided technically, I can go back to the meeting transcript and read over it again to get myself to the point of understanding,” says Isaac Winters, a product manager at Fellow.

All your notes in one place isn’t just convenient — it’s good for your mental state. A report from Qatalog and Cornell University’s Idea Lab found that after switching between applications, it takes an average of 9.5 minutes to get back into the flow of work. Additionally, 45% of people say this type of context switching makes them less productive and 43% of people say it causes fatigue.

2. Make context-switching less taxing

No one knows better than you how tough it can be to be context-switching constantly. This is when you abruptly stop one activity and switch to another. For a product manager, that looks like going from a meeting with engineering to a meeting with the CEO with no downtime in between.

As we learned above, switching your focus has a real impact on productivity and fatigue. One of the challenges of moving from meeting with one team to another is getting aligned before each call begins.

An AI meeting assistant helps here, too. With Fellow, an AI-generated pre-meeting brief appears right next to your meeting agenda shortly before every meeting. It accurately summarizes your last meeting with that person and suggests what to follow up on. Having that information automatically appear in the same tool where you’re preparing your talking points makes it easier to get into the right mindset for each meeting.

As well, you can further prepare for every call with the meeting agenda that is generated with every meeting connected to Fellow. Here, you and other attendees can both contribute to creating an agenda using either a template from our library or creating one of your own.

The best way to combat the challenges of context switching is preparation and smooth transitions — and an AI meeting assistant makes that a snap.

3. Go deep on customer insights

Understanding your customers is central to your role as a product manager. Sometimes that means gathering insights from your customer-facing teams, and sometimes that means speaking with customers directly yourself. In either case, an AI meeting assistant can help.

When your entire organization uses a single meeting assistant to record and summarize calls, that means everyone can benefit from those meetings. In your case, as a product manager, it means having access to customer calls from your sales and customer success teams.

In Fellow’s central recording library, your customer-facing teams can create channels to sort and organize the customer calls worth sharing with you. They can even create clips of the most valuable moments to send you. With the ability to search meeting transcripts or use Ask Copilot, it’s easy and intuitive to gain customer insights.

“The recording channels that we have set up are huge because I can just click through and watch the recording, but then I can also review the different topics that are covered, and skip over things that are less relevant,” says Isaac.

When speaking to customers yourself, having an AI meeting assistant means you can remain focused and present during the call while the assistant takes care of the notes and transcription. It also means you don’t need to invite extra people to capture notes — it can be overwhelming for your customers when there are too many people on a call.

Your discovery calls can then be shared with other teams or leadership, so everyone can learn from your work.

4. Keep engineers on track

Every product manager’s role looks a little different, and for some, keeping the engineering team on task is part of the job. That could look like a formal scrum-style standup every morning, or a different kind of methodology, like reviewing Kanban boards.

No matter your style, an AI meeting assistant keeps these meetings efficient, actionable, and accountable by tracking decisions, assigning tasks, and making follow-up simple.

For example, if you have a recurring morning stand-up set up with Fellow, each will start with an agenda template you can either choose from our library or create yourself. Within that agenda, you can assign sections for team members to fill out as well as assign action items with optional deadlines. Plus, Fellow integrates with project management apps like Jira, Miro, Trello, and Linear so it’s easy to refer back to the team’s ticket system.

After the stand-up, all attendees can immediately review the discussion when they’re sent a recap with a summary. Plus, Fellow’s AI is able to identify action items from the transcript and assign them with just a click. Those action items then carry forward to subsequent meetings until they’re completed — perfect for visibility and accountability. 

5. Keep stakeholders in the loop

Finally, your other big job as a product manager is to successfully communicate your projects, plans, and decisions to stakeholders. That could mean filling in leadership on OKRs or sharing a demo of a new feature for your marketing team.

The key to successful communication in these meetings is preparation. With Fellow, you can build a shared agenda that answers questions before they arise, and add any documents, charts, presentations, or files needed to meeting agendas ahead of time. You can also include clips from previous meetings, such as with engineers or designers, to quickly provide further context. Plus, with pre-meeting briefs, you get a reminder on what needs to be followed up on to make sure you address issues proactively.

“I find when there are particularly sticky situations or stakeholders who have a lot of opinions, your best friend is coming into the meeting prepared,” says Isaac.

With all that at your fingertips, you can enter meetings with confidence and focus on the conversation rather than scrambling for answers.

All stakeholders can also quickly catch up, even if they miss a meeting, by reviewing the recording and recap in your organization’s recording library. That also holds true for sharing updates on new features — you can record a demo once and then send it out to various teams such as customer success, sales, and marketing.

Let your AI meeting assistant keep everyone aligned while you keep pushing projects forward.

Keep your focus on delivering products

As a product manager, your success hangs on being able to cut through the noise to align teams and keep everyone working towards the same goal. That’s easier said than done, especially when you have tedious admin work slowing you down.

Your greatest resource as a product manager is your time, and an AI meeting assistant lets you have more of it. By taking care of tasks like note-taking, tracking decisions, assigning tasks, and determining follow-up, you can keep your focus on the bigger picture.

Fellow’s features like collaborative agendas, pre-meeting briefs, action items, and the recordings library allow you to keep pushing projects forward with as little friction as possible.

Let your AI meeting assistant handle the details, so you can dedicate your energy to delivery.