How To Record a Zoom Meeting (2024 Guide)

As a leader responsible for steering your team and conducting effective meetings, you know the importance of leveraging tools like Zoom to facilitate seamless communication and collaboration. Recording Zoom meetings can maximize the value of these discussions, whether for archiving purposes, sharing with absent team members, or reviewing key points. 

In this guide, we’ll explain three ways to record Zoom meetings and propose alternative solutions to Zoom’s built-in recording feature. 

• Why you should record your Zoom meetings 
• How to record Zoom meetings as the host
• How to record Zoom meetings with host permission
• How to record Zoom meetings without host permission
• Successfully record your Zoom meetings with Fellow

Why you should record your Zoom meetings

Recordings of Zoom meetings are great tools to share content, recall information, and help build on past learnings. Some examples of how you can leverage Zoom recordings include:

• Sharing the results of a town hall or annual general meeting with a wider audience
• Sharing a webinar with attendees or registrants who couldn’t make it
• Building training content for future employees, customers, or partners
• Collecting snippets to build marketing or sales content
• Sharing the meeting’s discussions with another relevant party

Record Zoom meetings with ease

Tired of manually recording Zoom calls and struggling to locate them later? Upgrade your meeting management with Fellow’s AI Meeting Copilot. Fellow automatically records, transcribes, and summarizes your meetings on the spot and even identifies meeting outcomes and action items based on the conversation. Say goodbye to scattered notes and hello to organized, accessible records of the discussion, all consolidated in one location.

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How to record Zoom meetings as the host

Recording as the host is the easiest and most straightforward approach. Once you’ve started the meeting, you can start the recording anytime. When you’re the host, the ‘Record’ button is on the menu bar near the middle right, accompanied by a concentric circle icon. Click this button once to start recording. 

If you’re muted when you launch the recording feature, you can choose to unmute yourself and record with the audio or remain muted to record without audio. 

When the recording is started, you’ll see two changes:

1. What used to be the ‘Record’ button is now two different buttons. These buttons are to either ‘Pause’ or ‘Stop’ the recording. Pausing the recording allows you to resume it later, all within the same recording file. Stopping the recording means it will completely end, and if you press ‘Record’ again, it will create a new file. You will likely want to press ‘Pause’ to keep the recording in one file. 
2. In the top left corner, you’ll see a red dot. This is present whenever you’re actively recording. You can also access more ‘Pause’ and ‘Stop’ buttons near the red dot, which have the same purpose as above. 

Note: If you end the meeting at any time while you’re the host, the recording will automatically stop. By default, it will save to your computer anytime the recording stops. 

How to record Zoom meetings with host permission

Recording with host permission is nearly the same as when you’re the host. There are a few ways to get host permissions:

1. The host may give you permission to record on Zoom by adding you as a co-host before the call. 
2. The host can change your permissions mid-meeting. 
3. You can press “Share Screen” to prompt a request to become a co-host, which the original host can then approve. The “Share Screen” button is universally available on everyone’s Zoom meeting menu, but oddly enough, only hosts can use this feature. As such, when you attempt to use the feature, it will request a higher permissions level from the host. Once you can access “Share Screen,” you’ll be granted access to record on this higher permissions level. The “Record” button will appear, and you can follow the steps as if you are the host. 

How to record Zoom meetings without host permission

Without host permission, you’ll need to learn how to record zoom meetings as a participant. In this case, you should leverage third-party screen recording tools or AI meeting assistants. Tools vary greatly in price, features, and integration. Some tools may record everything that happens on your screen, whether you’re on the Zoom call or switching to other tabs. Make sure whichever tool you choose has a function that informs attendees that they are being recorded and consent to the recording. For privacy reasons, always keep your attendees in the loop if they are being recorded and let them know through which specific platform(s). 

For a seamless experience beyond just recording, consider an all-in-one AI meeting recording, transcription, and management software like Fellow.

Successfully record your Zoom meetings with Fellow

Fellow is the only all-in-one AI meeting transcription and management software that enables hybrid and remote teams to have fewer, more effective meetings and is a great alternative to disjointed Zoom recordings.

With Fellow’s advanced AI features and seamless integration with Zoom, you can automatically record your meetings, transcribe and summarize the discussion, and even automate action items based on the conversation. All linked to your calendar events, Fellow centralizes the entire meeting workflow into one functional hub, so any stakeholders can easily access meeting recordings, transcripts, and summaries later in one place. Fellow can also help reduce Zoom fatigue by allowing anyone to skip a meeting and access it later without missing context, decisions, or next steps.

Fellow’s app for Zoom also brings your meeting notes and agendas into a convenient panel in meetings, making it easy to control the recording settings before and during the meeting. You just have to show up and your meeting agenda and notes will be there, right within Zoom. Streamline your Zoom meeting recordings today with Fellow!