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8 Automated Meeting Notes Tools to Save You Hours

Automating the meeting note-taking process can save time and energy. Discover the top 7 tools that can help you and your team!

By Hannah Ross  •   March 14, 2024  •   7 min read

If you’ve been looking for a quick and easy way to save time and energy, transcribing and recording your virtual meetings could be the answer. If you’re tired of taking meeting notes or notice your designated note-taker is struggling to keep up or engage in the conversation during meetings, it may be time to find a tool to help. In this article, we’ll explore the benefits of automated meeting note-taking and cover the best tools for automated meeting notes.

What are automated meeting notes?

Automated meeting notes refer to the process of generating automated transcriptions and recordings, meaning your meetings are automatically recorded, transcribed, or summarized and organized. These tools typically use natural language processing (NLP) technology to convert spoken word into written text, providing you with accurate records and a streamlined note-taking solution.

In addition to providing you with automated meeting notes, these tools often give you AI-generated transcriptions that are formatted for readability, making your transcriptions easy to consume and circulate. They also help you automate manual tasks to can take off your team’s plate or introduce automation into the workplace. As soon as your automated meeting notes are ready, you can circulate them among key stakeholders. Depending on which tool you choose, it may even send your meeting notes out for you!

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Simplify the meeting note-taking process with Fellow, the only all-in-one AI meeting transcription and management software for remote and hybrid teams. Fellow’s AI Meeting Copilot takes care of recording, transcribing, and summarizing meetings so everyone can stay present and have accurate meeting notes. Sign up for Fellow today to get your first 300 minutes of AI transcriptions for free!

Benefits of automated meeting notes

1Encourage collaboration

Automated meeting notes can encourage collaboration by facilitating real-time communication and providing equal access to information. These tools tend to offer search and reference capabilities, in addition to providing version control and history, making it easy for everyone to find and reference information. Each feature works together to facilitate information sharing and real-time collaboration.

2Save time

Automated meeting tools can transcribe the meeting quickly and can process large volumes of content in a fraction of the time that it would take a human assigned to the same task. This frees up meeting participants to be more involved in the discussion, less distracted, and focused on using the meeting time efficiently. This also reduces the chance of wasting time reiterating decisions and next steps after the meeting ends.

3Enhance accuracy

Human error is inevitable, especially when it comes to note-taking. Meeting note-taking apps can help with an accurate transcript and summary of what was discussed. These tools also offer editing and review capabilities, meaning users can edit and revise when applicable. This ensures that any inaccuracies are addressed and corrected.

4Improve productivity

Taking notes manually during meetings can be time-consuming and distracting, often resulting in less engagement and lost time. If you don’t have to spend time taking meeting notes, editing the notes, and circulating the content, you’ll have the bandwidth to focus on the meeting. Automating tasks like this can help improve productivity in your team. These tools free up meeting participants’ time and provide organized, searchable information, helping streamline more efficient meetings that lead to enhanced productivity.

8 top automated meeting notes tools

1Fellow

Fellow is an all-in-one AI transcription and meeting management software that unifies your meeting notes, calendar events, action items and meeting transcriptions. Fellow uniquely centralizes the entire meeting workflow into one functional hub, keeping everything in one place. Fellow’s powerful features include:

  • Native integrations with over 50 of your favorite productivity, communications, and task management tools, and more, so everything is up-to-date and only a click away
  • AI Meeting Copilot that auto-joins your meetings to record and generate a searchable transcript in up to 10 languages
  • Automated AI meeting summary automatically identifies action items you can assign and track based on the conversation
  • Meeting recording, summary, and transcript are embedded at the top of your meeting notes for easy access and review after the meeting
  • Meeting automations for carrying forward incomplete talking points, sending the meeting notes in advance, prompting participants to add to the meeting agenda, or sending post-meeting recaps and the AI meeting summary via email, Slack, MS Teams, and more
  • Security and privacy compliance (SOC 2 Type II & GDPR Certified)

Pricing: Starts at $7 per user per month

Learn more about Fellow’s plans

Rating and reviews: 4.7/5 on G2 with 1,985 reviews

2Microsoft Teams

Microsoft Teams is part of the Microsoft 365 family of products and is an excellent internal communication tool. To take automated meeting notes with Microsoft Teams, you must enable your transcription settings. After enabling the proper settings, a tactic window will appear, where you’ll see the real-time transcription upon joining the meeting. Teams offers features like:

  • Real-time transcription upon joining the meeting
  • Downloadable transcripts in different formats (.docx or .vtt)
  • Adjustable transcription settings (e.g. filtering certain words)
  • Transcripts stored under the Recordings and Transcripts tab

Pricing: A free plan is available. If you require additional features and functions, there are a variety of plans that range in price up to $16 a month for the Microsoft 365 Business Standard package.

Rating and reviews:  4.3/5 on G2 with 14,658 reviews

3Temi

Temi is a personal assistant in robot form most commonly used to convert audio and video files into text. Temi features include:

  • Audio or video file uploads or recordings are transcribed into text
  • Transcripts sent to your email address or stored on the Temi dashboard
  • Downloadable in different formats (.pdf, .srt, .vtt)
  • Online editor to review and edit transcript

Pricing: While your first file with Temi is free, everything after that costs a flat rate of $0.25 per audio minute. There are no additional transcription or service fees.

Rating and reviews  5/5 on G2 with 1 review

4Google Docs

Developed by Google, Google Drive is a file storage and sharing tool that streamlines the centralization of information. To capture the actual notes, users can use Google Docs, an online word processor, to create and collaborate on online documents in real-time. To take automated meeting notes with Google Docs, you will want to select “Tools,” followed by “Voice Typing.” From there, you can begin your recording and start transcribing your audio.

  • ‘Smart Compose’ feature that will suggest text to help you write faster
  • Transcription documents are shareable and editable in real-time
  • No time stamps, speaker identification, or automated summary feature

Pricing: While basic Google Drive storage and services are free, you may need to upgrade your storage for a fee as you scale. Click here to learn more about Google Cloud pricing.

Rating and reviews: 4.7/5 on Capterra with 28,089 reviews, G2 rating unavailable

5Superpowered

Superpowered is a tool that leverages AI to transcribe spoken content in real-time. Beyond transcription, Superpowered also offers insightful summaries, identifies key points, and can generate action items, enabling users to enhance productivity and focus during discussions.  

  • Audio is transcribed live and deleted immediately
  • Transcripts are stored for seven days for you to generate notes
  • Integrates with most meeting platforms and offers multiple language support
  • Identifies and documents emotions during the meeting

Pricing: Superpowered offers a free plan for a single user (but AI Notes are not included). Paid plans start at $25 per month. Learn more about which plan may be best for you.

Rating and reviews: No reviews on Capterra or G2

Superpowered

6Anchor AI

Anchor AI eliminates the need for manual note-taking. Simply invite Anchor AI to your Zoom meeting, press record, and access your streamlined, annotated meeting notes.

  • Transcribes by joining meeting or analyzing an uploaded recording file
  • Identifies action items and generates a summary

Pricing: Anchor AI is free to sign up, while paid plans start at $15 per month.

Rating and reviews No reviews on Capterra or G2

7Otter.ai

Otter.ai is an AI meeting assistant app that leverages artificial intelligence to transcribe audio recordings into accurate transcripts. While predominantly used in meetings, Otter can also be used during interviews, lectures, and any scenario that captures audio.

  • Available to use on web and mobile
  • Live chat feature to ask questions or comment on the transcript
  • Can capture slides or decks that are shared during the meeting
  • Real-time transcription and live summary
  • Downloadable in different formats

Pricing: Limited free plan available, subscriptions start at $10/month (billed annually)

Rating and reviews: 4.2/5 on G2 with 172 reviews

8Beenote

Beenote is a meeting management tool that aims to improve the entire process of managing your meetings. With Beenote, you can organize and hold efficient meetings as well as follow up on tasks that are necessary to achieve your objectives. Similar to other tools on this list, Beenote also enables users to take automatic meeting notes. 

Pricing: Prices start at $104 USD (annual invoice). Consider comparing plans and browsing packages.

Ratings and reviews: 4.2/5 on G2 with 12 reviews

Narrow down your search to Fellow

While there are many options to automate meeting notes, Fellow is the only solution that not only automates your note-taking with transcription, recording and summaries but also helps you better prepare, engage and follow up for every meeting, all in one centralized place and synced with your organization’s tech stack. Get started with Fellow today!

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