Why Fellow is the Best AI Note Taker for Secure, Efficient Meetings in 2025

In 2025, the bar for AI meeting note takers is higher than just transcription. If you’re holding conversations that involve business decisions, customer information, or sensitive data, you need an AI meeting notes tool that’s secure, does not use your data to train AI models (like many tools in the space do), and that integrates into your team’s current tech stack. That’s where Fellow stands out.

Fellow isn’t just an AI meeting note-taker — it’s a secure AI meeting assistant that supports you before, during, and after every meeting Whether you’re leading one-on-ones, running cross-functional syncs, or capturing follow-ups from customer calls, Fellow ensures your meeting insights are easily searchable and shared with the right people at the right time. 

In this post, we’ll break down exactly why Fellow is the best AI meeting note-taker for teams in 2025, how it compares to other popular options like Otter, Fireflies, and Fathom, and why organizations of all sizes are making the switch.

What makes a great AI note-taker for meetings?

Most AI note-takers focus on one thing: transcribing your meetings. For instance, video conferencing apps like Microsoft Teams, Google Meet, and Zoom have native transcription features. But for teams who want to leverage the power of AI to document and share insights and knowledge, transcription is simply not enough. 

A truly effective tool should do more than just capture words — it should improve alignment, save time, and make follow-through easier. That only comes with a full suite of features like what Fellow offers.

Here’s what to look for in an AI note-taking solution built for teams:

Accuracy and reliability 

Your team shouldn’t have to double-check every sentence or manually assign speakers. The best tools use advanced AI models to produce an accurate transcript with labeled speakers and a summary that captures key points clearly. 

Enterprise-grade security

Meeting notes often include sensitive company and personal data. You need peace of mind that your information is encrypted, stored securely, and not used to train AI models.

Collaboration features

AI notes are just the tip of the iceberg. Teams also need shared agendas, editing abilities, and the ability to assign action items directly from a meeting recap.

Integrations with your workflow

A great AI note-taker fits right into your tech stack with native integrations for your most-used tools — from video conferencing, to project management, to your CRM. This ensures that capturing and reviewing notes feels seamless.

Scalability across the organization

Whether you’re a 10-person startup or a 1,000-person enterprise, your AI note-taker should support role-based permissions, shared templates, and easy onboarding across teams.

The best AI note-taker isn’t just smart, it’s built for how real teams operate. Fellow checks all these boxes and more. Let’s take a closer look.

An overview of Fellow, the best AI meeting note-taker

If you’re new to Fellow, here’s what sets it apart from other tools in the space.

First, Fellow is the only AI note-taker designed to support teams before, during, and after meetings:

• Before meetings, Fellow creates a collaborative meeting agenda for every call in your calendar. As well, Fellow sends an AI-powered pre-meeting brief before every call.
• During meetings, Fellow can autojoin calls in Google Meet, Zoom, and Microsoft Teams to provide AI summaries, transcription, and video recording. You’ll also have a notepad for jotting down manual notes, if desired.
• After meetings, your meeting summary, transcription, and recordings live in a central library, keeping all of your records in one location and linked to each other. You can also use Ask Fellow, an AI chatbot for your meetings, to get quick answers.

Fellow is also the most secure AI note-taker, built from the ground up with the highest standards for privacy. Fellow only joins meetings when you tell it to, only shares recaps with attendees unless you decide otherwise, and never shares your meeting data to train AI models.

Fellow’s key features include:

• Record, summarize, and transcribe meetings
• 50+ integrations including Slack, HubSpot, Notion, Linear, and more
• Can create transcriptions in 90+ languages
• Central recap library that can be shared across teams
• Collaborative meeting agendas
• Pre-meeting briefs and post-meeting recaps
• Ask Fellow AI chatbot
• Create and share video clips
• Upload audio and video files for transcription and summarization
• Pause/resume recording at any time
• Redaction capabilities
• Automated AI action items and task assignment
• Enterprise-grade privacy and security

That’s what sets Fellow apart: it’s not just capturing conversations — it’s helping teams run better meetings. Now let’s see how it stacks up against other AI note-takers.

Fellow vs other AI meeting assistants (Otter, Fireflies, Fathom)

There are many AI note-takers on the market, but you’d be wrong to assume they all do the same thing. When it comes to features that matter for teams — like security, collaboration, and follow-through — there are clear differences. 

Let’s break down how Fellow compares to Otter, Fireflies, Fathom, and other AI meeting assistants in the areas that count most.

Which AI note-taker is easiest to deploy across an entire organization?

Fellow is designed for team-wide adoption from day one. Fellow has admin controls to set workspace options and offers thorough implementation and training services often overlooked by other apps.

Unlike tools that treat each user as a silo, Fellow makes it easy to collaborate across functions and departments with a shared library that contains your organization’s meeting summaries, recordings, and transcriptions. This data is controlled with access permissions, so recaps stay between attendees. Or, if you’d like, recaps can be shared organization-wide, such as in the case of Town Halls or sharing customer calls across teams.

Which AI note-taker has the best enterprise data security and privacy?

Fellow is the most secure AI note-taker. 

Fellow is SOC 2 Type II, GDPR, and HIPAA compliant. Fellow also offers data residency options and uses industry-standard encryption to protect your meeting data. And, unlike some competitors, Fellow never uses your meeting data to train AI models. Otter in particular has been criticized for sharing meeting notes and other security issues.

For a full breakdown, visit Fellow’s Trust Center. For more on AI note-taker security, read our AI meeting assistant security and privacy guide.

Which AI note-taker has the best integrations?

Fellow integrates directly into the tools your team already uses — including more than 50 native integrations that include:

• Google and Microsoft calendars
• Zoom, Google Meet, and Microsoft Teams
• HubSpot and Salesforce 
• Jira, Linear, ClickUp, Notion, and Asana
• GitHub
• Figma
• Zapier
• Glean
• And more

Fellow is the most integrated AI note-taker available, fitting seamlessly into your existing tech stack.

Which AI assistant helps with action items?

Fellow doesn’t stop at transcribing, it helps you follow through. After the meeting, you’ll get:

• AI-generated summaries of key discussion points
• AI-detected action items that can be assigned with a click
• Tasks synced directly into Fellow (or exported to other tools)

With Otter, Fireflies, and Fathom, action items may be mentioned, but they’re not part of a structured workflow. Fellow turns notes into accountability.

Which AI note-taker is the best value?

Fellow includes collaboration tools, admin controls, and enterprise security, all bundled into the same platform. Fellow has a free plan and paid plans start at just $7 per user per month.

• Otter’s free plan is limited and paid tiers, starting at $8.33 per user per month, charge extra for collaboration and video recording
• The paid plans for Fireflies ($10 per user per month) and Fathom ($19 per user per month) lock their most useful features behind expensive paywalls
• Fellow’s pricing is transparent and scales with your team’s needs

See Fellow’s full pricing breakdown.

Which AI note-taker includes video recording?

Body language is an essential part of how we communicate and if you don’t have a video recording of a meeting, you’re only getting half the story. 

Unlike many competitors such as Otter, Fellow supports full video recordings alongside your notes and summaries, even on the free plan. You can:

• Rewatch key moments
• Jump to timestamps from your transcript
• Keep a complete record of decisions

Top 4 AI note-takers comparison

Feature	Fellow	Otter	Fireflies	Fathom
AI summaries and transcriptions	Yes	Yes	Yes	Yes
Video recording for all plans	Yes	No	No	Yes
Recap and transcription redaction	Yes	No	No	No
Meeting agendas and collaborative AI notepad	Yes	No	No	No
Built for teams	Yes	Limited	Limited	Limited
Enterprise-grade security and privacy	Yes	Limited	Limited	Limited

What Fellow’s customers say

Fellow is a trusted meeting participant for our thousands of customers. From fast-growing startups to established enterprises, companies choose Fellow to bring consistency, clarity, and security to every meeting.

Here’s what a few of them have to say.

Secure enough for client conversations

Go Fish Digital trusts Fellow to handle sensitive discussions — and so do their clients.

Team members were using a mix of AI note-takers, including Otter, raising red flags about data privacy and client perception. 

“It doesn’t really look great if a VP and an account manager are using separate note-takers,” said Greg Zwickl, Director of Account Management. “That might prompt questions from more aware clients about where their information is going.”

Fellow gave the team a standardized, secure solution they could confidently use in any client meeting. With enterprise-grade controls and SOC 2 compliance, Fellow ensures data stays protected, and clients stay assured.

Read Go Fish Digital’s Fellow Case Study.

Meetings that actually save time

At Workplace Options, a global provider of employee wellbeing solutions, CEO Alan King faced challenges with inefficient meetings that hindered swift responses to crises. The traditional meeting structure lacked agendas and clear outcomes, leading to unnecessary time consumption.

Implementing Fellow transformed their meeting culture. With AI-powered summaries and structured agendas, meetings became more purposeful and efficient, allowing the team to focus on delivering timely support to their clients.

As Alan noted, Fellow was “designed from the ground up to support how people do things,” making it an essential tool for enhancing productivity and respecting everyone’s time.

Read Workplace Options’s Fellow Case Study.

Fellow: The AI meeting note-taker built for teams that care about security and productivity

In a sea of AI meeting note-taking tools, Fellow stands out by doing more than just transcribing meetings. With enterprise-grade security, deep team collaboration features, and smart automation to save time, Fellow is purpose-built for the way teams work.

Whether you’re managing sensitive client calls, trying to make your meetings more efficient, or bringing consistency to a growing organization, Fellow is the trusted solution for teams that take their meeting data and security seriously.

Ready to see the difference?