Meetings have a profound impact on your team’s performance, satisfaction, and growth. Tracking the efficacy of your meetings can help you measure and reassure that you’re accomplishing your intended goals. By asking these meeting effectiveness survey questions, you can best measure outcomes and make adjustments to improve future team meetings.
- Meeting effectiveness survey questions
- Why should you ask survey questions?
- Types of meeting effectiveness survey questions
- Tips to formulate survey questions
What are meeting effectiveness survey questions?
Meeting effectiveness survey questions are what you ask attendees after a meeting to see whether everyone present found it to be successful and useful. When you ask these questions, you’re assessing whether the people present felt the meeting was a good use of their time. These post-event surveys should also address the quality of your meeting and how it compares to previous meetings.
Why should you ask meeting effectiveness survey questions?
Meeting effectiveness survey questions indicate areas of excellence or improvement for you to, respectively, continue and refine at your next meeting. For example, let’s say your post-event survey results in consistent feedback that reading directly from a PowerPoint presentation was boring and took too much time. You can make your next meeting more effective by adjusting your presentations and speaker notes.
The numbers back this logic. A Gallup study comprising 530 teams that track performance data found a 12.5 percent increase in productivity after implementing meeting surveys. Gallup also looked at another 896 teams and found that employee engagement increased significantly when meeting leaders received and acted on feedback.
Interestingly, Gallup only looked at the effect of positive feedback, which was abundant enough to form the basis of its studies. So if you’re concerned that implementing surveys would annoy your team, worry no more! Plus, with the right survey questions, you’ll get super helpful feedback no matter your strengths and areas of improvement.
Types of meeting effectiveness survey questions
Most meeting effectiveness survey questions fall into one of five categories. We’ve outlined these categories below and shared a few example questions for each.
- General feedback questions
- Effectiveness questions
- Performance questions
- Employee satisfaction questions
- Personal and professional questions
1 General feedback questions
Start top-level with your meeting surveys before digging deeper. Ask the broadest questions you possibly can about the meeting post-event. Seriously – something as general as “Did you enjoy the meeting?” totally works here. The goal is to just read the room and set the stage before finding out why attendees were satisfied or dissatisfied. So with that in mind, ask the below questions:
- Did you enjoy the meeting?
- Did you find my style of leading the meeting interesting and compelling?
- How did this meeting compare to the last one?
- Are you looking forward to the next meeting?
- What would you do differently?
These questions are more effective with a “Why or why not?” or a space for elaboration attached to its end. This way, you can learn why employees have given their answers to these mostly yes-or-no questions. These notes are important, as they contain vital information that you’ll use to improve future meetings.
2 Effectiveness questions
Now it’s time to find out why your team members did or didn’t like your meeting. Begin by asking questions that speak to your meeting’s effectiveness. Namely, seek to find out whether your team feels that you all achieved the goals detailed on your meeting agenda. You can ask questions like:
- Do you feel that we achieved the goals outlined in the meeting agenda?
- Did the meeting give you what you need to solve problems that were present before the meeting?
- Did our discussions give you clearly stated and executable meeting action items?
- What could have been done to better reach our goals or make expectations more apparent?
Keep in mind that, in theory, a meeting can lead to all your goals being achieved while still feeling like a drag. Your focus with this set of questions is primarily to assess whether your meeting’s events matched its intent. You’ll know from the answers to the previous set of questions whether your meeting was effective but boring or exciting but ineffective.
Use a meeting management tool like Fellow to create a culture of feedback by documenting and tracking feedback to continuously improve meetings.
3 Performance questions
It’s one thing to achieve the goals set in a meeting agenda. It’s another for your team to believe that your meeting, even if it achieved your goals, has you all prepared for peak performance. For example, let’s say you achieve your meeting goal of setting deadlines for your project’s next sprint. What if some team members still feel these goals aren’t realistic? Maybe these team members were afraid to voice their concerns in a room full of people. They might not be as shy when filling out a survey that only you see.
Here, you’ll want to ask questions such as:
- Do you think the meeting prepared us to hit our goals?
- Do you think our team was performing well before the meeting, and do you think the meeting will improve our performance?
- Do you think you were performing well before the meeting, and do you think the meeting will improve your performance?
- Can more be done to make our goals more realistic, or should we meet again to revise our goals?
- Am I performing well in my duties as meeting leader, or would you have me adjust my methods?
With these questions answered, you’ll be prepared to create more realistic goals for your next meeting agenda. You’ll also know whether what you agreed upon at the meeting will truly be effective or whether contrasting voices were inadvertently left behind.
4 Employee satisfaction questions
Ideally, your team will walk away from your meetings feeling confident and motivated to meet team goals. In reality, some meetings can be such a drag that your employees get pushed in exactly the opposite direction. Whether your meeting attendees walk away feeling good or bad, their feelings will be fresh at the meeting’s end, making it a perfect time to get feedback.
Questions you can ask here might include:
- Did you feel engaged at this meeting?
- Did this meeting make you feel more or less excited about and/or confident in your upcoming work?
- Did this meeting push you toward feelings of burnout or wanting to quit?
- Is how you felt after this meeting generally in line with how you feel at the job?
- What resources would you need to improve your satisfaction with the work and our meetings?
As you can tell, these questions can get a bit intense. In cases where you get mostly negative feedback, you might want to arrange for a follow-up one-on-one meeting. These meetings may help the employee feel they have a space to air their concerns when they couldn’t find such a space before. Really, when you provide opportunities for fully honest feedback, keeping employees engaged and happy becomes much less of an uphill battle.
5 Personal and professional development questions
Meetings are important for helping you and your team get on the same page as you work toward shared goals. Planning for these goals can involve educating your team members on certain new skills and processes. When you look at meetings this way, you can frame them as opportunities for personal and professional development and growth.
Ask your team:
- Do our meetings help you learn skills that interest you?
- Do our meetings help you learn skills pertinent to your current role, a role you’d like to hold in the future, or our general field?
- Do our meetings give you space to interact with fellow team members in ways that feel like genuine connections?
- How else could our meetings support your personal and professional development and growth?
Perhaps you’ll find that your team wants time during your weekly meetings to simply speak with other team members. That’s an understandable ask – we’ve all worked in environments where tasks get in the way of actually bonding with our colleagues. Meetings can be especially apt spaces for forging these connections since they aren’t concurrent with tasks. A five-to-10-minute “networking” session at the beginning can help build valuable bridges among your team.
Tips to formulate meeting effectiveness survey questions
The questions we recommend here are simply suggestions to set you in the right direction. You can – and should – adjust them to your industry, products, services, goals, the roles of the team members present, and more. To do so, just keep the below tips in mind:
- Keep it simple. Wordy, lengthy questions can be as exhausting as a bad meeting. Short questions are better for getting the ball rolling. Plus, shorter questions are more likely to be more general, giving your team the ability to answer however they please. With that flexibility, you’ll get all kinds of answers.
- Be specific when necessary. General questions absolutely have their time and place. Asking how an employee feels, for example, can lead to deeply insightful answers that truly indicate where your team’s heads are at. However, if you’re looking to improve your leadership, general questions won’t give you many action points. That’s why you should also ask specific questions about what went poorly and how you can avoid these problems in the future.
- Get someone else to review your questions. Another team leader at your company or someone high-level in your department can offer feedback on how to reshape your questions. They can also spot questions that should be removed or, if absent, added. As with so many leadership concerns, when it comes to developing meeting effectiveness survey questions, teamwork makes the dream work.
- Use a template. When building an agenda, you don’t need to start from scratch each time. Instead, use a template to do the base formatting for you and automatically format it for the purpose of your meeting. If you have a set structure, save your template with your customized headers and subheadings. Or if you are looking for inspiration, browse Fellow’s template library. We have built in templates for all sorts of meeting types – project kickoff, first 1-on-1, remote team meeting, level 10 meetings, and more.
Get feedback, then act
Meeting effectiveness survey questions get you thorough feedback, but they aren’t solutions to problems. Taking those actions is the obvious next step, though doing so can be challenging without tools to organize your feedback and facilitate your meetings. Here at Fellow, our workspace analytics and guidance tools let you collate feedback and plan one-on-ones. You’ll be better prepared to act on employee feedback today and hold your best meetings tomorrow.