AI Meetings 101: What They Are and How to Have One

Unlock the future of efficient collaboration with these top AI tools revolutionizing meetings and enhancing productivity.

Think about the last time you were the designated note-taker for a meeting. You might have been so focused on typing everything out that you didn’t fully process the conversation in front of you. What if you automated meeting notes for your whole team instead? Enter AI meetings, in which cutting-edge technology handles meeting admin work for you—organizing beforehand, transcribing your conversations, you name it. 

Implement an artificial intelligence (AI) meeting tool, and you finally get to focus on what truly matters: the meeting itself. Read ahead to learn all about AI meetings and what the best AI meeting tools have in common.

The importance of using AI for online meetings 

Your AI meeting manager streamlines the prep work beforehand, the follow-through after, and everything between. Here are just some of the many reasons why using AI for online meetings matters.

Automating your most tedious meeting tasks

A meeting is only effective if you share a summary of it afterward with everyone who attended. There’s just one problem, though: do you really have time to write that? Probably not, but your AI meeting assistant can do it entirely for you. The same is true of drafting meeting agendas and transcribing your conversations. You need to get these things done, and with AI meetings, you make them happen without any labor.

Generating perfect meeting minutes

Speaking of transcription: In some cases, your notes will be verbatim meeting minutes. These are word-for-word transcripts of your meeting, and though they aren’t always necessary, they’re definitely a huge labor to create. Not for AI meeting managers, though—they transcribe meetings in real time or immediately after the meeting, giving you a complete record of your gatherings.

The most integrated AI transcriptions and recordings

Say goodbye to disjointed AI tools. Fellow’s AI recording, transcription, and summaries are linked to every meeting and calendar so everything is in one place.

Improving team communication

The AI meeting summary you send to your meeting attendees recaps what you covered and lays out everyone’s action items. It does so in clear writing without you putting any direct labor into creating it. In this regard, AI meeting tools are a major way to improve your team’s communication.

Capturing all key meeting points

When you or someone else on your team takes meeting notes manually, you have to keep up with your discussion’s rapid pace. Chances are that you’ll wind up missing something along the way—maybe something super important. Your AI meeting tool, though, is guaranteed not to miss anything. It captures all your most important meeting points, ensuring that your meetings get your team members where they’re going.

Identifying meeting patterns and analytics

A great meeting AI can review your meetings to pinpoint trends. Some of these trends are worth leaning into to keep the greatness going, and others are worth correcting for improved meetings. Either way, more productive meetings are the result. Fellow, for example, presents you with Workspace Analytics that covers your team’s meeting health and calendar hygiene.

How to use data collected from AI meeting notes

Here are just a few of the many ways you can use meeting notes’ AI data.

Streamline conversations with stakeholders

With the best assistant AI tools, you can link to certain portions of your meeting transcripts. When you share just these sections with stakeholders, you give them vital context and data for your conversations; this comes without your stakeholders having to spend precious time going through your entire meeting transcript. 

Power your sales team’s objection handling

The ability to isolate and link to just a portion of your meeting’s AI transcript can do wonders for how your sales team handles objections. All your team members can review these isolated bits to determine common objections that prospects raise. From there, everyone can go back to the drawing board and find some key ways to address these concerns with future prospects.

Improve your employee satisfaction

AI-generated notes from one-on-one meetings are highly searchable, so go through them to identify common complaints from your team members. Why exactly do so many of them feel overworked? What issues do they share with your software platforms? Pinpoint more than the “what”—with AI meeting data, you get the “why” too, and that’s much more valuable.

What to look for in AI tools for meetings

The best AI productivity tools for meetings typically include the following.

  • Lots of great features. You’ve found a tool worth considering if it can auto-generate meeting agendas, talking points, transcriptions, and summaries.
  • An intuitive user interface. Powerful software means little if you can’t easily jump from one feature to another and find your way around within the platform.
  • Compatibility with all kinds of meetings. Look for AI meeting tools that function equally well for external meetings and internal gatherings.
  • Abundant integrations. The best AI assistants for productivity in meetings integrate with all video conferencing platforms to power their transcriptions and summaries.
  • Reasonable pricing. Outside free plans, expect to pay at least $10 per user per month and keep in mind that more expensive platforms don’t always come with more features.
  • A focus on collaboration and organization. Your AI meeting tool should make it easy to share your agendas, summaries, and transcripts with your team members to get their input.

Top 10 AI tools for effective meetings 

Below are 10 of the best AI meeting platforms on the market.

1Fellow 

Fellow is the only all-in-one AI meeting transcription and management software for remote and hybrid teams.

  • Fellow’s AI Meeting Agenda feature builds a full set of talking points—and a structure for them—based on your meeting title and previous notes and attendees. It also tailors your agenda to the meeting topic and attendees to drive engagement. The AI prompts enable you to perfect your meeting’s tone, leading to stronger outcomes.
  • During your meeting, use Fellow’s AI Transcription feature to stay focused on the conversation. These transcriptions are easily searchable and sharable, so you’ll never again struggle to find your most important notes. Send the whole transcript or select portions to give stakeholders meaningful context without them digging for clues.
  • Afterward, Fellow’s AI Meeting Summaries recap all your meeting’s key takeaways. Your team members, whether they were at your meeting or not, will see any materials awaiting review or action. Your summary will also include every vital point—nothing gets lost in the shuffle, like when you try to keep up manually. 

From preparation to participation and follow-up, Fellow’s AI Meeting Copilot supports every stage of your meeting workflow. It’s a complete solution for meeting management, replete with an astounding number of high-quality integrations. Plus, when generating AI meeting agendas, it looks at team behavior and not just your organization’s needs. When you prioritize your people and your business in equal measure, everyone wins.

2Fireflies

Fireflies is an AI tool for transcribing your meeting and generating summaries afterward. You can leave comments on your transcript and share soundbites from the transcribed audio. Fireflies also includes a tool for creating and customizing topic trackers across all your notes.

Fireflies’ biggest advantages include that it:

  • Achieves over 90% accuracy in transcriptions.
  • Supports English, French, Italian, Spanish, and Portuguese.
  • Allows you to pin key parts of your transcripts for easy access.

However, Fireflies has drawbacks, including that it:

  • Lacks tools for generating meeting agendas.
  • Can only transcribe internal meetings.
  • May unnecessarily clutter your screen.

3Otter

Like Fireflies, Otter is an AI transcription and summary tool for meetings. You can chat with other attendees during your meetings to get key data from them through Otter. Otter also automatically emails your summary to everyone who attended, taking another task off your list.

Otter’s advantages include that it:

  • Generates your summaries in real-time rather than after your meetings.
  • Includes a special sales service for improving your lead conversions.
  • Takes notes even if you can no longer attend your meeting.

Otter’s drawbacks are that it:

  • Can’t create meeting agendas.
  • Bars audio file editing, potentially leaving sensitive information exposed.
  • Requires you to manually stop recording your meeting.

4Krisp

Unlike many other AI meeting assistants, Krisp focuses on removing noise from your calls. Everyone present will hear only the person speaking, and unwanted sounds from other participants’ backgrounds will be eliminated. The platform also includes echo removal features so you can take calls from spaces with notably poor acoustics.

Krisp’s main advantages are that it:

  • Includes filters for just about any type of noise.
  • Transforms a speaker’s accent into one recognizable to the listener.
  • Couples sound-focused features with standard meeting transcription and note-taking.

Some drawbacks of Krisp include that it:

  • Cannot write your meeting agendas for you.
  • Struggles in meetings with internet connectivity issues.
  • Limits noise cancellation for free users.

5Avoma

Avoma couples standard meeting transcription and note-taking tools with features for meeting preparation. You can use Avoma to set up meeting schedule pages that factor in your team’s availability and your gathering’s purpose. Avoma also includes templates you can build from to write meeting agendas. 

The advantages of Avoma include that it:

  • Includes tools for before, not just during and after, your meeting.
  • Comes with a Revenue Intelligence tool to manage your sales team’s deal risks.
  • Detects topics and tracks keywords in your transcriptions.

The drawbacks of Avoma include that it:

  • Doesn’t generate your meeting agendas and talking points for you—it only provides templates.
  • Only offers unlimited transcription minutes in its mid-level, not lowest-priced, plans.
  • May struggle to join last-moment meetings and transcribe them.

6Fathom

With Fathom’s video transcription tools, you can decide at any point that the current part of the conversation deserves special attention in your notes. Then, just click “Highlight,” and you’ll get a quick, real-time recap of what was said. Afterward, you’ll get a full transcription alongside a meeting summary.

Fathom’s strongest points are that it:

  • Supports English, Spanish, French, German, Italian, and Portuguese.
  • Creates “playlists” of audio clips from your meetings.
  • Generates a list of meeting action items.

Fathom’s drawbacks are that:

  • You must manually copy and paste your action item list to your task management platform.
  • You can’t create meeting agendas.
  • The platform is known to struggle with figuring out who’s saying what in large meetings.

7Airgram

Airgram is a tool for recording meetings, transcribing the audio, and generating meeting notes or minutes. You can also use Airgram to collaborate on meeting agendas with your team members through the platform’s templates. Team members can comment on your agendas or add their own.

Airgram stands out for its ability to:

  • Assign durations to each agenda item.
  • Use a built-in timer to stay on course during meetings.
  • Create action items from your meeting transcript.

Airgram is a bit behind the curve in the following ways:

  • Beyond building from templates, you must manually create your meeting agendas.
  • English is the only language supported.
  • The auto-join feature is known to be low quality.

8Supernormal

Supernormal’s AI meeting notes are formatted based on the use case to which your meeting pertains the most. You can create custom note-taking templates in Supernormal and automatically share your notes after your meetings, and all meeting notes that Supernormal takes are fully searchable.

Key advantages of Supernormal include that it:

  • Integrates with Slack across all pricing plans.
  • Allows for the creation of groups to organize and categorize your notes.
  • Creates and tracks meeting action items.

Some drawbacks of Supernormal include that it:

  • Only offers customizable templates with its highest-priced plan.
  • Limits you to 10 meetings per team member per month on the free plan.
  • Doesn’t include tools for creating meeting agendas.

9Equal Time

Equal Time is a meeting transcription, note-taking, and summary tool that stands out for its meeting insight tools. You can use Equal Time to see who has spoken in your meeting and for how long. Similarly, Equal Time can tell you who hasn’t spoken at all so you can encourage more participation next time. 

Equal Time’s main advantages are that it:

  • Allows you to add as many as 1,000 custom phrases or words that reflect your team’s jargon to its transcription tool.
  • Determines how many questions were asked per meeting.
  • Outlines positive, negative, and neutral sentiment for each of your meetings.

Equal Time’s biggest drawbacks are that its:

  • Team pricing package is significantly more expensive than other platforms.
  • User interface is somewhat outdated.
  • Tools don’t include meeting agenda creation.

10Rewatch

Rewatch is a tool that transcribes and summarizes your meetings, analyzes your videos, and supports custom jargon libraries. It also identifies meetings you don’t need to attend and sends its AI meeting recorder in your place. You can also use Rewatch to replace stand-up meetings and ad hoc gatherings with asynchronous video updates your team members can watch at any time.

The advantages of using Rewatch for AI meetings include:

  • Support for over 30 languages.
  • Collections for organizing your videos.
  • Strong search and tagging functions.

The drawbacks of using Rewatch as your AI assistant include:

  • Teams of more than 250 people must sign up for enterprise-level plans.
  • Getting notified about transcripts in which an important keyword is used is only possible with paid plans.
  • You can’t create meeting agendas.

Meetings made easier with Fellow

Only Fellow can solve your meeting problem, providing support before, during and after every meeting with AI technology. You’ll never again create an agenda yourself—Fellow’s AI does that for you based on the meeting title and previous meetings and attendance. Fellow also offers strong AI transcription, note-taking, and summary features, not to mention meeting agenda templates. Whether you’re hosting your first one-on-one with a new employee, holding your first team meeting, or kicking off a project, Fellow streamlines everything. Use Fellow’s AI Meeting Copilot to master your next meeting!


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About the author

Max Freedman

Max Freedman writes and edits web content for leading business publications and blogs. In his writing for Fellow, he leverages his experience in team management to educate leaders on guiding both themselves and their team members to success.

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