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Business Travel Meeting Agenda Template

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Plan and coordinate business travel with this business travel meeting agenda template designed to help with comprehensive preparation, focusing on maximizing the effectiveness of the trip, ensuring safety, and aligning with business objectives.

Desktop Experience
In-meeting Experience
Tue, Aug 4
4 Aug
10:30 - 11 AM
Business Travel Meeting
10:30 - 11 AM
1 - 2 PM
4 Aug
9:30 - 11 AM
2 - 3 PM
Business Travel Meeting
Today @ 10:30 - 11 AM
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Business Travel Meeting
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Business Travel Meeting Agenda Template
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Summarization by AI
  • Pick a template

    Save time with a pre-built template complete with recommended talking points to get you started

  • Customize it

    In Fellow, customize headers, talking points, and more before using it in your next meeting

  • Bring it to life

    Use the template in real-time with your meeting attendees to collaborate on meeting notes

What’s inside this business travel agenda template?

1🌎 Trip overview

Provide an overview of the upcoming business trip. Be sure to include:

  • Destination
  • Dates
  • Key objective

2✈️ Travel logistics

Discuss transportation, accommodation, communication/connectivity, and any other logistical details.

3⏰ Itinerary and key meetings

Review the itinerary, coordinate meetings and appointments. Include strategies for client meetings and preparation needed for those meetings or conferences.

4💰 Expense management

Discuss guidelines on tracking expenses during the trip and procedures for reporting including reimbursement processes and best practices.

5🌵 Cultural and local consideration

Discuss cultural etiquette, local norms, and any language requirements.

6🦺 Safety and security

List emergency contacts and travel insurance details. Address safety concerns, discuss emergency protocols, and share travel tips.

7📚 Lessons learned

Reflect on past business trips, gather feedback, and make recommendations for future travel improvements.

8✅ Action items

Document key decisions and next steps

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Fellow is the only all-in-one AI meeting transcription and management software for remote and hybrid teams. Have fewer, more effective meetings and 1-on-1s with AI, behavior-driving features, and seamless integrations.

  • Brittany Forsyth
    Brittany Forsyth
    Former Chief Talent Officer, Shopify

    Fellow has been a game changer for us. I love how lightweight and easy it is to use. It intuitively builds into my day-to-day rhythm, and the natural flow of Shopify, making it so much simpler to have valuable conversations.”

  • John Gleeson
    John Gleeson
    VP of Customer Success, Motive

    “I've never seen an app spread so quickly. Within a few weeks, there were hundreds of people using Fellow to follow up on the action items that inevitably come out of every meeting. It's been a game-changer for our team.”

  • Sabrina Leblanc
    Sabrina Leblanc
    Director of Sales, SurveyMonkey

    “Fellow has increased my productivity and has resulted in more collaborative 1:1s & team meetings. My team loves capturing their own agenda items. Getting prompted to add talking points is super handy when jumping from one meeting to the next.”

  • Liam Martin
    Liam Martin
    Co-founder, Time Doctor

    “Fellow has completely changed the way we manage meetings at Time Doctor. With 100+ people in 32 different countries, Fellow was one of the tools that took our remote meetings from confusion to clarity.

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