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Operations Meetings

Streamline your team's efforts and boost operational excellence with these dynamic meeting templates

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Frequently Asked Questions

What are operations meetings?

Operations meetings are regular gatherings where executives, managers, and team leads discuss the day to day management aspects of the business including procedures and operations. These meetings are an opportunity to examine the organization’s workflows, goals, wins and set-backs. The aim is to ensure that the operational aspects of the organization run smoothly and efficiently.

How to conduct an operations meeting?

To conduct an operations meetings, start by setting a clear agenda that covers key operational areas. Invite relevant team members to the meeting and facilitate discussions on each agenda item, focusing on problem-solving, resource management, and process improvements. Then before the meeting ends, document decisions and assign action items.

What is the purpose of operations meetings?

The purpose of operations meetings is to oversee and enhance the efficiency of business operations including aligning team efforts, addressing challenges, resource allocation, and sharing progress on projects.

How to make operations meetings more effective?

In order to make operations meetings more effective, start by ensuring that the meeting has a clear purpose, objective, and focused agenda. Then during the meeting, encourage participation from al team members to gather diverse insights. Try to keep discussions results oriented and time efficient. Once the meeting ends, follow up on action items and measure progress against set goals to ensure accountability and continuous improvement.

How to structure an operations meeting?

While there are many ways to structure an operations meeting (including the templates highlighted above!), there are some commonalities to keep in mind. Try starting your meeting by reviewing action items from the previous meeting, followed by updates on current operations and discussions on any issues or challenges. Be sure to allocate time for brainstorming solutions and improvements. Then end with a summary of decisions made, new action items assigned, and establish timelines for completion.

  • “I spend my days in a lot of meetings and work with various teams across the company. Fellow is a great tool to stay organized and follow up on the action items that inevitably come out of every meeting. It’s been a game-changer for our team.”

    John Gleeson

    VP of Customer Success
    John Gleeson

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