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Quality Analyst Project Kick-Off Meeting Template

Need a template for your project kick-off meeting during a new cycle? Use this template for an effective first meeting with your team of QAs.

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Quality analyst project kick-off meeting agenda overview

What’s inside this Quality Analyst Project Kick-Off Meeting?

Quality analysts (QAs) are professionals who are largely responsible for evaluating products, systems, and software to ensure they exceed consumers’ expectations while simultaneously meeting organizational standards. In an attempt to align your QA team, it’s extremely important to host a quality analyst project kick-off meeting before your next project begins. The quality analyst project kick-off meeting is the first meeting that occurs among the QA team before starting a new project, and this meeting is often used to identify the purpose of the project at hand as well as common goals.

What is the purpose of a quality analyst project kick-off meeting? 

Quality analyst project kick-off meetings pose an excellent opportunity to align your QA team before the kick-off of a new project. This time can be used to answer questions, address concerns, learn more about the project scope, and assign roles and responsibilities. Starting a project without first hosting a quality analyst kick-off meeting is like planning a vacation without having an itinerary; you’ll be able to move forward with the vacation, but you may run into roadblocks down the line. Taking the time to explore your options, analyze potential risks, and create a clear-cut plan beforehand will result in a much more enjoyable vacation. 

How long and frequent should quality analyst project kick-off meetings be? 

The longevity and frequency of these meetings largely depend on your needs. Because these meetings are meant to take place before a new project starts, there is no concrete frequency. It’s important to take an individualized approach and host them as you see fit. For optimal results, you should host a quality analysts project kick-off meeting before starting any new projects that heavily rely on your QA team. When determining how much time you need to set aside for your next quality analyst project kick-off meeting, it’s best to first create a quality analyst project kick-off meeting template. Sourcing and leveraging a quality analyst project kick-off meeting template will ensure you’re able to plan for your meeting appropriately while carving out the exact amount of time you’ll need to host an effective meeting. 

How to use a quality analyst project kick-off meeting agenda template

The key to hosting a successful quality analyst project kick-off meeting is preparing beforehand. A great way to prepare for your next quality analyst project kick-off meeting is by sourcing a comprehensive quality analyst project kick-off meeting agenda template. With Fellow, you can simply select a premade template complete with guidelines and recommended talking points, customize talking points and headers to suit the unique needs of your QA team, and bring the template to life in real time during your next meeting. Remember, when hosting a quality analyst project kick-off meeting, it’s important to discuss all sections in great detail. Your QA team should feel informed and supported before moving into a new project. 

What’s inside this quality analyst project kick-off meeting template

Our comprehensive quality analyst project kick-off meeting template encompasses everything you need to structure your conversation with ease. Composed of three main sections—current projects, division of the workload, and questions and concerns—this quality analyst project kick-off meeting agenda template provides you with all the tools and resources necessary to initiate impactful conversations that help align your QA team before your next project.

1💬 Current Projects

How is the workload split? Who is doing what?

This section of the quality analyst project kick-off meeting template should be used to discuss the present workload and how it will be split moving forward. It’s important that your entire QA team knows who is responsible for what components of the project both now and in the future. In other words, before ending this meeting, everyone should know who is doing what.

2💻 Division of the Workload

What tickets are in progress this week?

This is where you’ll discuss the division of the workload. What components of the project are being completed currently and what is coming down the pipeline? During this time, encourage your QA team to have a roundtable discussion or to provide brief updates pertaining to what they are each working on. This time should be used to go over any tickets that are in progress.

3❓Questions and Concerns

What questions or concerns do you have?

This section of the quality analyst project kick-off meeting template should be used to discuss any questions or concerns that you have in addition to any questions or concerns that the rest of your QA team may have. It’s important that you use this time to air any concerns while fostering alignment. Everyone should leave this meeting feeling heard, understood, and prepared for the next project. 

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