Business Travel Meeting Agenda Template

What’s inside this business travel agenda template?

1🌎 Trip overview

Provide an overview of the upcoming business trip. Be sure to include:

• Destination
• Dates
• Key objective

2✈️ Travel logistics

Discuss transportation, accommodation, communication/connectivity, and any other logistical details.

3⏰ Itinerary and key meetings

Review the itinerary, coordinate meetings and appointments. Include strategies for client meetings and preparation needed for those meetings or conferences.

4💰 Expense management

Discuss guidelines on tracking expenses during the trip and procedures for reporting including reimbursement processes and best practices.

5🌵 Cultural and local consideration

Discuss cultural etiquette, local norms, and any language requirements.

6🦺 Safety and security

List emergency contacts and travel insurance details. Address safety concerns, discuss emergency protocols, and share travel tips.

7📚 Lessons learned

Reflect on past business trips, gather feedback, and make recommendations for future travel improvements.

8✅ Action items

Document key decisions and next steps