Back to Template Gallery

Project Review Meeting Agenda Template

Empower your team to reflect back on wins, challenges, and things that can be improved in the next project.

Template preview

Magnify Preview template

  • Pick a template

    Save time with a pre-built template complete with recommended talking points to get you started

  • Customize it

    In Fellow, customize headers, talking points, and more before using it in your next meeting

  • Bring it to life

    Use the template in real-time with your meeting attendees to collaborate on meeting notes

What’s inside this Project Review Meeting Template:

Project review meetings – also known as Retrospectives – are sessions where the team gathers to reflect back on the things that went well, as well as what could be improved for future projects. This could involve a conversation about processes, tools, and the way responsibilities are assigned.

This Fellow meeting template includes 6 sections to help your team reflect back on a recent project. In order to have a productive conversation, ask your team to populate sections 2-5 before the meeting:

1 Initial expectations

Start by thanking everyone for their work and effort in bringing the project to completion. Then, give a brief summary of initial expectations, timelines, and deliverables.

2 Project recap (and wins)

For this section of the meeting, ask your team to reflect on the following questions:

  • What went well?
  • How would you describe the project outcomes?
  • What aspect of this project are you proud of?

3 Unexpected roadblocks

The purpose of this conversation is to create an environment where people share their challenges, as well as giving you some ideas to think about and improve for future projects. The key question here is:

  • What obstacles and/or challenges did you face during the implementation of this project?

4 Learnings

It’s important to use the project review meeting as an opportunity for learning and reflection. In this section of the meeting, the facilitator can ask the following questions:

  • What did these roadblocks teach us?
  • What can be done differently next time?

5 Stakeholder feedback

Sometimes, it might be a good idea to invite a client or external stakeholder to share their insights and feedback on the project. However, this doesn’t have to happen during the meeting: one alternative would be to gather recent feedback from customers and discuss it with the team at the meeting.

6 Next Steps

Every great meeting ends with a clear recap. At the end of the project review meeting, make sure to ask the following questions to ensure that everyone is on the same page for future projects:

  • What came out of this meeting?
  • What are the key insights from this Project Review?
Get this free template

Template preview

About the author

Fellow is the meeting productivity and team management software where teams gather to build collaborative agendas, record decisions, and keep each other accountable.

  • Brittany Forsyth
    Former Chief Talent Officer, Shopify

    Fellow has been a game changer for us. I love how lightweight and easy it is to use. It intuitively builds into my day-to-day rhythm, and the natural flow of Shopify, making it so much simpler to have valuable conversations.”

  • John Gleeson
    Head of Customer Success, KeepTruckin

    “I've never seen an app spread so quickly. Within a few weeks, there were hundreds of people using Fellow to follow up on the action items that inevitably come out of every meeting. It's been a game-changer for our team.”

  • Sabrina Leblanc
    Director of Sales, SurveyMonkey

    “Fellow has increased my productivity and has resulted in more collaborative 1:1s & team meetings. My team loves capturing their own agenda items. Getting prompted to add talking points is super handy when jumping from one meeting to the next.”

  • Liam Martin
    Co-founder, Time Doctor

    “Fellow has completely changed the way we manage meetings at Time Doctor. With 100+ people in 32 different countries, Fellow was one of the tools that took our remote meetings from confusion to clarity.

Run delightful meetings with Fellow

See why leaders in 100+ countries are using it today.

Try for free Request a demo
Already using Fellow? Log in

Wait! Before you go!

You might also be interested in these templates